Agenda - 03-10-20; 8-k - Lease of 1000 Corporate Drive, Suites 401 and 402, Hillsborough

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 10, 2020 Action Agenda Item No. 8-k SUBJECT: Lease of 1000 Corporate Drive, Suites 401 and 402, Hillsborough DEPARTMENT: Asset Management Services (AMS) ATTACHMENT(S): INFORMATION CONTACT: Lease of 1000 Corporate Drive Steven Arndt, AMS Director, 919-245-2628 Alan Dorman, AMS Assistant Director, 919-245-2627 PURPOSE: To approve and authorize the Manager to sign a lease of 1000 Corporate Drive, Suites 401 and 402, in Hillsborough upon final review by the County Attorney. BACKGROUND: During 2019, occupants of the John M. Link, Jr. Government Services Center were moved to alternative office locations to allow for the performance of moisture remediation activities. In April 2019, the staff of the Human Rights and Relations and the County Attorney's Offices were relocated to a small rental office suite located at 105 W. Corbin Street in Hillsborough. Originally, the move was envisioned to be short term, and staff has been able to work with less than ideal circumstances. For instance, the walls separating offices are not very sound proof, which impacts the ability of staff to discuss sensitive legal matters. In addition, offices are small, cramped, and lack adequate meeting space. Unfortunately, conditions within the Link Center continued to deteriorate and at the November 7, 2019 Board of County Commisioners meeting, a decision was made to relocate all staff from the building. Planning efforts are now underway to determine the best approach to resolve the long term facilities needs of Orange County. Due to changing circumstances, the Human Rights and Relations and the County Attorney's Offices now require office space that can better serve the needs. Vacant office space at 1000 Corporate Drive, located across the street from the Sportsplex, is a little larger and configured in a way to better accommodate both departments. The cost of the lease for the first 12 months would be $45,600, with a 3% increase each year after the base year. Additional renovations, budgeted at $91,850, would be necessary. Renovations include adding fiber to the facility, new paint and carpet, and improvements to a conference room. The County would be responsible for all interior maintenance, cleaning, and utilities.