2011-220 Visitors Bureau - Town of Chapel Hill for comprehensive visitor services program

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~~~~ ~~~ .. ~~ STATE OF NORTH CAROLINA CONTRACT FOR COUNTY OF ORANGE VISITOR SERVICES This Agreement is made and entered into by and between the Town of Chapel Hill, herein "Town", .and Orange County by and for its Chapel Hill/Orange County -Visitors Bureau, 501 West Franklin Street, Suite 104, Chapel Hill, NC 27516, herein "Contractor" for services hereinafter described for the Town of Chapel Hill. This contract is for a comprehensive visitor services program targeted toward providing services to potential visitors to Chapel Hill and Orange County for FY 2011-12. WITNESSETH That for and in consideration of the mutual promises and conditions set forth below, the Town and Contractor agree: Duties of the Contractor: The Contractor shall operate a comprehensive visitor services program targeted toward providing services to potential visitors to Chapel Hill and Orange County. The Contractor shall use Town -funds for general operational support and to provide visitor services. The Contractor will participate in discussions with the Town's Economic Development Committee to define the appropriate roles and responsibilities of the Contractor in the Town's economic development strategy in consideration of this payment. 2. Duties of the Town: The Town has appropriated the sum of One Hundred Fifty Thousand Dollars ($150,000) to the Contractor for the fiscal year 2011-2012. The Town does not obligate itself to provide any other support to the Contractor this fiscal year, nor in any succeeding year. 3. Fee Schedule and Maximum Sum: Contract amount not to exceed $150,000. Payments of $37,500 each will be made on or after the following dates: July 1, 2011; October 1, 2011; January 1, 2012; and April 1, 2012. 4. Billing and Payment: The Contractor shall submit a bill to the Town for work performed under the terms of this Agreement. The Contractor shall bill and the Town shall pay the rates set forth Therein. Payment will be made by the Town within thirty (30) days of receipt of an accurate invoice, approved by the contact person or his/her designee, 5. Business License: The Contractor shall have a valid Business License with the Town of Chapel Hill before beginning work as required by Ordinance (if applicable). 6. Indemnification and Hold Harmless: The Contractor agrees to indemnify. and hold harmless the Town of Chapel Hill and its officers, agents and employees from .all loss, liability, claims or expense (including reasonable attorneys' fees) arising from bodily injury, including-death or property damage to any person or persons caused in whole or in Small Service Contract Format Revised 11/2010 Page 1 of 1