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1 <br /> <br />APPROVED 6/5/2018 <br /> MINUTES <br />BOARD OF COMMISSIONERS <br />WORK SESSION <br />May 3, 2018 <br />7:00 p.m. <br /> <br />The Orange County Board of Commissioners met for a work session on Thursday, May 3, 2018 <br />at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. <br /> <br />COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs, <br />Barry Jacobs, Mark Marcoplos, Earl McKee and Penny Rich <br />COUNTY COMMISSIONERS ABSENT: Renee Price <br />COUNTY ATTORNEYS PRESENT: John Roberts <br />COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager <br />Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified <br />appropriately below) <br /> <br /> Chair Dorosin called the meeting to order at 7:07 p.m. <br /> <br />1. Boards and Commissions – Annual Work Plans/Reports <br /> <br />BACKGROUND: <br />In the past, as part of the Board of Commissioners’ annual planning and goal setting retreats, <br />the Board requested and reviewed/provided feedback on annual summaries/work plans from <br />the County’s internal advisory boards and commissions. This information provided the Board <br />with a yearly overview of the boards and commissions and their projected goals for the <br />upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010 <br />meeting to reinstate this process independent of the Board’s annual retreats. Thus the current <br />process that is now being used: <br /> <br />• In September, the Clerk sends to the support staff of each advisory board the Annual <br />Report and Work Plan template to be completed by their ABC and returned by a <br />predetermined date in mid to latter December. <br />• The Chair/Vice Chair would then decides in January/February (after the winter break) <br />when these reports would come forth to the Board of Commissioner via oral summaries <br />of the annual reports by the Board chairs, who also would be available, along with staff, <br />to answer any questions that the Board of County Commissioners (BOCC) may have as <br />related to the individual work plans. <br />• Usually the Chair of the advisory board (or their designee) will present the overview of <br />their work plan/annual summary. <br />• Appointees to outside boards and commissions (town boards) present an overview of <br />their particular advisory board. <br /> <br />The Board has requested that this process be discussed at a work session (it was originally <br />scheduled to be discussed at the March 8th work session but that meeting was canceled; it is <br />now tentatively scheduled for the May 17th meeting (after the budget public hearing item). <br /> <br />Internal Boards and their representatives below : <br />• OUTBoard Alex Castro, Vice Chair