Agenda - 02-17-2015 - 7a - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 17, 2015 Action Agenda Item No. 7 -a SUBJECT: Approval of Broker of Record for Employee Benefits DEPARTMENT: Human Resources Department PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Copy of the RFP 5208 Employee Benefits Broker Scope of Services / Fee Proposal Health Advisory Committee Guidelines INFORMATION CONTACT: Brenda Bartholomew, (919) 245 -2552 PURPOSE: To approve a Broker of Record for Orange County to assist the County with Health Insurance and other employee benefits programs based on recommendations from the Health Advisory Committee and the Manager. BACKGROUND: Orange County issued a Request for Proposals to obtain the services of a Broker of Record to consult with the County in the management of its employee benefit programs. The purpose of the Request for Proposal (RFP) was to solicit offers from qualified brokers to assist the County with strategically planning, designing and negotiating the best coverage and cost for selective employee benefit programs, which may include but are not necessarily limited to health, dental, vision, and other voluntary programs for employees and retirees. Under the direction of County Purchasing Agent David Cannell, Employee Benefits Broker RFP 5208 was issued on November 12, 2014. Responses were due by prospective vendors by December 9, 2014 and were extended one week thereafter. Four vendors responded with written proposals to the RFP, as follows: Mark III Employee Benefits (the County's current Broker of Record) Willis Group Arthur J. Gallagher & Co. SennDunn Insurance / Marsh & McLennan The four written proposals were initially reviewed on January 9, 2015 by the County's internal Health Advisory Committee, a six - member employee Committee appointed by the Manager. Following this initial review, David Cannell further facilitated Committee interviews with all four