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APPROVED 06!1812002 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS WORK SESSION MAY 13, 2002 6:00 p.m. The Orange County Board of Commissioners met for a work session on Monday, May 13, 2002 at 6:00 p.m. in the meeting room of the Government Services Center in Hillsborough, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Barry Jacobs and Commissioners Margaret W. Brawn, Moses Carey, Jr., Alice M. Gordon and Stephen Halkiotis COUNTY ATTORNEY PRESENT: Geoffrey Gledhill and S. Sean Borhanian COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser and Clerk to the Board Beverly A. Blythe (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. 1. CHAPEL HILL TOWNSHIP PARK AND EDUCATIONAL CAMPUS -MASTER PLAN PROCESS The purpose of this item was to consider a draft proposal for the Master Plan process for the 193-acre Chapel Hill Township Park and Educational Campus. In May 2001, the County purchased 193 acres of land near the intersection of Old 86 and Eubanks Road for a future Chapel Hill Township park and Educational Campus, coordinating with the Chapel Hill-Carrboro City Schools for part of the acquisition. Funding in the amount of $1.2 million to develop phase I of the park was approved as part of the November 2001 bond. The draft process outlines a timetable and charge for the creation of a Master Plan. Environment and Resource Conservation Director David Stancil made reference to the information distributed on purple paper. David Stancil said that he has tried to break down the process for park projects into four tiers as listed below: Tier 1 -Park Projects Already Underway Tier 2 -New County Park Projects Tier 3 -Master-Planned Facilities in Conjunction with a Municipality andlor School System Tier 4 -Joint Town/County Facilities David Stancil showed the 193-acre site on a map. He pointed out the proposed park site and school site. The tentative schedule of activities would begin with the Master Plan Work Group beginning work in May or June, 2002 with an interim report to the Board of County Commissioners in November, 2002. The charge has been changed to reflect that the work group will divide into two subcommittees - a Park Subcommittee and an Educational Campus Subcommittee. The County Commissioners discussed the proposed membership of this Work Group. They noted that chairs or co-chairs of the work Group will be appointed by the County Commissioners. Commissioner Brown noted the issue of colocation has not been mentioned. She said that this is the first piece of property we have that we can consider this very serious idea. We have never made a list or strategized on long term needs that the County might have for property like this. It might be beneficial to take time before this Work Group convenes to put together a colocation concept proposal so that the work group will have this to guide them in their work. She does not think it would take long to put together this concept. She suggested that she, Commissioner Gordan and Pam Janes work on this language. Chair Jacobs asked Commissioner Brown to give some examples of what comes to mind about