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1 <br />.APPROVED FEBRUARY 1 1988 <br />MINUTES <br />ORANGE COUNTY BOARD OF COMMISSIONERS <br />BUDGET WORK SESSION <br />JUNE 25, 1987 <br />The Orange County Board of Commissioners held a budget work session <br />on June 25, 1987 at 4:00 p.m. in the Tax and Records Building, Cameron <br />Street, Hillsborough, North Carolina. <br />BOARD MEMBERS PRESENT: Chair Shirley E. Marshall, and Commissioners <br />Moses Carey, Jr., Stephen Halkiotis, John Hartwell and Don Willhoit. <br />STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County <br />Managers William T. Laws and Albert Kittrell, Finance Director Gordan <br />Baker, Clerk to the Board Beverly A. Blythe, Data Processing Director <br />Keith Brooks, Deputy Finance Office Ken Chavious, Register of Deeds Betty <br />June Hayes, Purchasing Director Pam Jones, Land Records Manager Roscoe <br />Reeve, Budget/Management Analyst Danna Wagner, and Director of Personnel <br />-Beverly Whitehead. <br />REGISTER OF DEEDS <br />-- Register of .Deeds Betty June Hayes distributed information on a <br />recurring problem with the reproduction of maps. The problem is with the <br />.,poor quality of maps being received and the equipment. She requested <br />:$16,240 for equipment and $1,170 for contractual services to reproduce the <br />,;plats so that better copies are available from which to make copies. <br />Betty June Hayes outlined the revenues received from the sale of <br />plats noting that the cost of the equipment will not be recouped totally <br />through fees. <br />Another problem is with having one printer located in Roscoe Reeve's <br />office which handles all the printing for the Register of Deeds office and <br />the Land Records Office. Roscoe Reeve stated that the printer runs <br />constantly and most of the time people are waiting in line for their <br />information to be printed. <br />Betty June Hayes emphasized that adequate space is still a problem <br />that needs to be addressed in the near future. The move to the old <br />Agricultural Building will help for the immediate future but long range <br />plans need to be considered. <br />The Board agreed to add to the markup list $16,240 for equipment and <br />$1,170 for contract services. <br />DATA PROCESSING (The complete report is in the permanent agenda file in <br />the Clerk's Office) <br />Data Processing Director Keith Brooks distributed a report from a <br />committee that reviewed the configuration of mainframes and micros with <br />recommendations. <br />The final consensus of the committee is to maintain the existing <br />mainframes and initiate the use of personal computers in several of the <br />depar-tments which. are heavy word processing users. The recommended <br />budget would support this proposal. <br />Keith Brooks explained the procedure that would be followed by <br />citizens who want to access land record information through the use of <br />"autoanswer" modems and the associated costs. Revenues have not been <br />estimated at this time -- there will be some but the amount is uncertain <br />