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• <br />Guidelines <br />A. Requests Outside of Board of Commissioners' Meetings <br />Copies of Existing Information <br />If a County Commissioner wants copies of existing information, reports, agenda abstract <br />or similar information, the Commissioner may request the information from the Manager <br />or directly from the department head involved. The Manager or department head <br />involved responds directly to the request as soon as possible. In this instance, it is not <br />necessary to provide the information to any Commissioner other than the requesting <br />Commissioner. <br />Additional Information Requiring Limited Staff Work (Less than Two Hours) <br />When a County Commissioner requests additional information that may require <br />• limited additional work such as two hours or less, the Commissioner may direct <br />the request to the department head or the Manager. The Manager or department <br />head involved responds directly to the request as soon as possible. If the <br />department head is contacted directly he or she advises the Manager of the <br />request. In this instance, the additional information generated is provided to all <br />Commissioners. <br />Additional Information Re uq firing Significant Staff Work (More than Two Hours) <br />When a County Commissioner requests additional information that may require <br />significant additional staff work such as a new report or amendments to an existing <br />report, the Commissioner makes the request to the Manager. If a department head <br />receives such a request directly and, after examining it, determines the request will <br />require significant additional staff work, he or she refers the request to the Manager for <br />the Manager's review. <br />If in the Manager's opinion the request will require significant work, the Manager <br />reviews the request with the Board Chair. The Manager and the Board Chair discuss how <br />the request relates to the Board's goals and priorities. As necessary, the Board Chair <br />discusses the request with the involved County Commissioner or all Commissioners to <br />reach a decision on whether to-have staff provide the requested information. <br />• <br />