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To maximize fuel eff ciency, vehicles are to be serviced at intervals identified by the <br />• Public Works Department. <br />To meet department specific service levels while achieving the highest fuel economy, <br />departments, where applicable, use geographic information systems (GIS) or other <br />industry tools and standards to design and implement vehicular routes/schedules and <br />deployment strategies/schedules. <br />Fuel Conservation Action Plan <br />Public Works, in consultation with the Energy Task Group and others involved, <br />coordinates the development of an annual "Vehicle Fuel Conservation Action Plan." The <br />annual action plan includes recommended charge back rates to departments for vehicle <br />operation costs and recommendations for the annual "Vehicle Replacement Report." <br />The annual plan identifies specific actions to be implemented, proposed and estimated <br />time lines and responsibilities for implementation. <br />The action plan is submitted to the Board of Commissioners for review and approval, in <br />coordination with the annual budget process. <br />The action plan is reviewed and updated annually along with evaluation of the previous <br />year's performance during the annual budget process. <br />Char a Back Rates <br />g <br />As part of the annual budget process, vehicle cost charge back rates to departments are <br />set each year. Among other things, these take account of fuel and repair costs and are <br />designed to promote the use of alternatively fueled and fuel efficient vehicles. <br />Vehicle Acquisition <br />The Purchasing and Central Services Director develops, communicates and maintains a <br />written process for the systematic consideration of vehicle acquisition needs (whether <br />new or replacement) and the decision-making as to the type of vehicle to be purchased, <br />including whether it is an alternative fuel vehicle (which may include compressed natural <br />gas, bio-diesel, hybrid gas/electric, etc.). Among other things, this process provides for <br />the following: <br />Determination as to whether the vehicle needs to be acquired or replaced. <br />Determination as to whether an alternative fuel vehicle will meet the service needs. <br />Whether an alternative fuel vehicle that will meet the needs is available on State contract; <br />or if not available on State contract otherwise available; or whether a retrofit of a <br />• <br />