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3 <br />DRAfT B. SMITK CENTER <br />SPECIAL gVBRTS LEA3IH~ PROCESS <br />• <br />The Dean R. Smith Center on the cautpus of the university of North <br />Carolina at Chapel Hill proves itself as one of the more desirable <br />multi-purpose facilities in the country today. As such., it his <br />been. determined by the University that when scheduling germits,. the <br />facility should be used for the purpose of facilitating the <br />contribution of the University to the cultural and intellectual <br />Life of the University community as a means of accomplishing its <br />broad educational mission, including its responsibility t~;¢.provide <br />an environment that offers appropriate entertainment and•cultur~l <br />choices for the members of .the University and local community. <br />Therefore, in accordance with University policies, the Dean B. <br />Smith Center shall be leased to legitimate special event ~;romotexs <br />in an effort to achieve this broad ranging goal. A special events <br />checklist has established a process to be followed once the Smith <br />Center administration has been .contacted by parties inte,r~sted in <br />leasing the facility to present events. <br />This process has been implemented in an effort to ensure approval. <br />as expediently as possible. In certain situations, the time frame <br />from initial contact with a promoter to the suggested ticket sale <br />date for the event falls within a seven-day period. Such a short <br />vrindow of operation, though not the ideal situation, necessitates <br />immediate administrative approval from departments and-agencies <br />within the University and local community. Based -:; ,on each <br />department's field of expertise and its experience with events~of <br />. this nature, a timely approval process is maintainQ,c~. ~ The <br />methodology included herein is one that is welcome to evaluation <br />and 'refinement if the need is determined by any agencg in~the <br />process. <br />Attached hereto is the special events checklist. <br />• <br />