P-0030 - Procedures for Approving Pyrotechnics Permits 01-18-1994

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• 2 Outdoor fireworks are governed by similar criteria addressed elsewhere in the Standard Fire Prevention Code. The approval criteria which the Board has set includes the following: 1. Letters from the public safety agencies covering the event indicating that they will provide service for the event. 2. A site layout and qualifications of the operator. 3. Evidence of general liability insurance with a minimum of $1,000,f)00 liability limit; the County to be listed as a named insured on the policy. ` In order to document that the necessary assurances have been met, the County requires that the following information be provided prior to Board action: 1. A letter of request from the sponsoring agency, which outlines the details of the event (who, what, when, etc.). 2. A letter from all Public Safety agencies who will be involved in providing public safety to the event, indicating adequate measures will be taken to ensure the safety of the Public in attendance. 3. Proof of the qualifications/licensing as may be applicable, of the pyrotechnic company as well as the individual actually "shooting" the show. 4. Certificates of insurance which include the County as a named insured. A minimum liability limit of ~t,000,000 is required. • The permit (see attached), lists the criteria and provides signature lines for persons responsible for ensuring that the criteria is met. For example, the Purchasing Director would not sign off on the permit until the insurance provision has been met The last person to sign and deliver the permit to the sponsoring agency would be the County's EMS Director, who will coordinate the final inspection of the setup with the local Fire Official. it should be noted that the absence of any signature on the permit invalidates the permit. The process executed by the University is outlined in the attached "Special Events Leasing Process" and "Special Events Checklist". The County Attorney will provide information regarding various liability issues. RECOMMENDATION: In reviewing the steps pursued by the University, Law Enforcement, Fire Safety and County Staff, Management is satisfied that appropriate steps have been identified and have been pursued prior to the approval of the pyrotechnics permit. The Manager recommends that the steps earlier defined be incorporeted into a checklist and the Board adopt as policy that the criteria listed on the checklist must be completed to the satisfaction of County staff in its entirety. If the checklist criteria is met to staff satisfaction in its entirety, it is further recommended that the Manager be authorized to issue a pyrotechnics permit if for whatever reason the checklist criteria cannot be met in its entirety to staff satisfaction, the request for a pyrotechnics permit would be forwarded for Board action. If the Manger's .recommendation is approved a policy will be brought forward for Board approval at a later meeting. The Manager further recommends that the Board approve the draft of the permit and checklist as • attached. 1.ffwpmpolc