P-0500 - Use of County Facilities 02-16-1993

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• Page 4 of 7 B. KEYS RPAC No keys used in the securing of any recreation and RECOMMENDATION: parks department facility should be issued to any person other than a county department staff member in conjunction with a reservation of that facility. This recommendation to not issue keys to anyone includes county "affiliates." The county should invest in a lock system that uses keys that are physically unable to be reproduced outside the lock manufacturer's plant. RPAC COMMENTS: One copied key (or one lost key) opens whole buildings up to theft and unauthorized use. Until the county can provide a key that can not be reproduced, recreation and park facility keys should not be issued to anyone, including county "affiliate" staff members or representatives. Our • facilities are going to be used more and more by citizens and staff, with more and more keys to county facilities out in the community. We should provide adequate security of county assets. STAFF INFORMATION: Copies of keys to recreation and parks department facilities are "floating" around in the community. These are especially attractive keys for a-young person to have (for fun, theft and vandalism reasons.) We have had unauthorized use of our facilities due to unauthorized possession and use of keys (2:00 a.m. basketball games at Northern Recreation Center, unauthorized key-entry into agency offices after breaking into the building, for example.) County affiliates (leasing agencies) experience staff turn-over without county management of facility key issue and key return to/from these staff members. The cost of a lock and key system like that described by RPAC is approximately $ 5,500 for all recreation facility exterior doors and park entrance gates. County assets at recreation and park facilities total approximately $ 91,000.