P-0175 - Clarification of Policy on Planning and Funding School Capital Projects 11-01-2000

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of the abstract and attachments are forwarded (via a-mail or fax) to the school system. Upon adoption by the Board of Commissioners, the County Budget Director informs the School Finance and Budget Director and the County Finance Director of the abstract approval and the assigned account number(s). This is done via a standard memorandum that indicates purpose and account codes. • All requests for payment from the School Finance Directors are forwarded to the County Finance Department for payment. The County Finance Department ensures that the requisition for payment falls within the purposes approved by the Board of Education. 8. Change Orders The School Superintendent submits, in writing, to the County Manager all contract change orders for the project. Upon receipt of the information, the County Budget Director prepares an agenda abstract and an amended capital project ordinance for approval by the Board of Commissioners at their next scheduled meeting. If there are change orders that cause project expenditures to be over budget, the School district must receive approval from the Board of Commissioners prior to approving the change order. . ('t'his document is intended to clarify the expectations of the Orange County Board of Commissioners in collaborating with the Boards of Education in planning for and implementing school capital projects. On October 17, 2000, the Board of Commissioners adopted the policy in concept and requested that staff make minor changes bringing the final version back on November 1, 2000 for final adoption. Items in bold italic type or appearing as "strike through" indicate changes from the October 17, 2000 version of this policy.)