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P-0175 - Clarification of Policy on Planning and Funding School Capital Projects 11-01-2000
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P-0175 - Clarification of Policy on Planning and Funding School Capital Projects 11-01-2000
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12/16/2008 11:58:59 AM
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12/16/2008 11:57:38 AM
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BOCC
Date
11/1/2000
Meeting Type
Regular Meeting
Agenda Item
8d
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• Initiative (CEFI), which has derived from earlier discussions about "value <br />engineering" (if this policy is in effect at this time); <br />• Request that the Board of Commissioners approve a capital project ordinance <br />to provide funding for the initial planning phase of the project; <br />Instruct the Superintendent to update the County Manager, in writing, of the <br />project's progress at his/her monthly meetings with the County Manager. <br />Upon receipt of the memorandum from the Board of Education, the Board of <br />Commissioners will: <br />• Act upon the project concept by either approving it or asking the Board of <br />Education to amend the concept plan; <br />• Instruct County staff to confirm the project's cost estimate and student <br />capacity in accordance with the County's adopted School Construction <br />Standards Reports along with student enrollment projections; <br />• If the Board of Commissioners approves the project concept, the County <br />Budget Director will prepare an agenda abstract and related capital project <br />ordinance that provides funding for the concept and pre-planning phase of the <br />project; <br />• Appoint, by majority vote of the Board, either a Commissioner representative <br />• (preferably the same representative that participated in the siting phase of the <br />project) and one staff representative, or two staff representatives, to partner <br />with the school system as the plans develop; <br />• Instruct the County Manager to update the Commissioners on a regular basis <br />regarding the written information shared by the School Superintendent. <br />6. Expenditure of Project Funds <br />Funding for Project Planning -School systems will not expend or encumber for <br />planning of any project until the Board of County Commissioners has approved <br />the plan concept. <br />Background -For several years, the Board of Commissioners has approved a <br />capital project ordinance entitled Planning for Future Projects for each school <br />system. The creation of these ordinances enabled a system to expend a portion of <br />their pay-as-you-go funds for planning during a project's conceptual stages. <br />Once a project grew beyond the concept stages, systems requested the <br />Commissioners to approve a "project specific" capital project ordinance <br />allocating all funds anticipated to carry out the planned project. In turn, each <br />district expended their monies up-front for planning, design, architect, <br />construction, furniture and equipment. In return, the County reimbursed each <br />District with all of the project-related expenditures up to the total project budget. <br />
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