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which was reviewed by planning staff from Orange County, Chapel Hill, Carrboro, Hillsborough, <br />Mebane and the Chapel Hill Bicycle and Pedestrian Advisory Committee. <br />Requests for Proposals (RFP) for the graphic design and production (RFP 5147) and the cartography <br />(RFP 5146) were developed by Staff and NCDOT DBPT. RFPs were sent to ten firms. Two firms <br />submitted proposals: <br />1. R+M, Inc. of Cary, North Carolina for graphic design (layout) and production (actual maps) <br />of the maps; <br />2. Simpson Maps of Concord, North Carolina for cartography (mapped representation of the <br />County and bicycle routes). <br />Both firms have done maps for Catawba County, Dare County and Gaston County. It is anticipated <br />that the map would be completed by April of 2009. The cost for each contract is listed below: <br />R+M, Inc - $42,000 (design and production of 20,000 maps) <br />Simpson Maps - $8,000 (cartography) <br />FINANCIAL IMPACT: Total cost of this action is $50,000. Orange County will receive 100% <br />reimbursement of the $50,000. Therefore, there is no cost to the County through NCDOT DBPT. The <br />cost is consistent with similar maps produced by other counties. <br />RECOMMENDATION(S): The Manager recommends the Board: <br />1. Award RFP 5147 to R+M, Inc. of Cary, NC at a total cost of $42,000 to design and produce 20,000 <br />maps; <br />2. Award RFP 5146 to Simpson Maps of Concord, North Carolina for a total of $8,000 for the <br />cartography associated with the map; and <br />3. Authorize the Purchasing Director to execute the necessary paperwork. <br />