Agenda - 11-18-2008 - 4h - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 18, 2008 Action Agenda Item No. 4 - h SUBJECT: Bid Award: Truck Lease for Solid Waste DEPARTMENT: Purchasing Department PUBLIC HEARING: (Y/N) No and Solid Waste Management ATTACHMENT(S): Bid Tabulation Draft Lease Agreement INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid to TranSource, Inc. for the lease of one (1) truck for use by the Recycling Division of the Department of Solid Waste Management. BACKGROUND: The proposed truck, which is typically used to pull large over-the-road trailers, will be used to haul loads of commingled containers (mixed cans and bottles) to amerchant-operated recycling processing facility as described in detail in the report to the Board on June 3, 2008. As described in the report, initiating the transfer of cans and bottles to a third party processor will significantly increase operating efficiencies of the drop-off, commercial, multifamily and rural curbside recycling programs and will enable enhancements and improvements to a variety of recycling programs operated by Orange County. Leasing of the truck provides the advantage of enabling the efficient and cost-effective hauling of recyclables today while allowing for the greatest flexibility in three to five years time. Leasing enables a quick delivery time when compared to direct purchase, which typically requires a vehicle be ordered from the factory and requires the purchaser to delay receipt of the vehicle for approximately six months while the vehicle is being built. Delivery time of the truck is critical to the implementation of the transition to commingled containers for the drop-off and commercial recycling programs and also to the timing of the wide array of recycling program enhancements described in the June 3~d report and planned for this fiscal year. Leasing also provides greater flexibility in the future when equipment needs may change. Bids were solicited from eleven vendors on Orange County Bid number 1557. Pursuant to the attached bid tabulation, TranSource, Inc. of Colfax, North Carolina submitted the lowest responsible bid that was responsive at a delivered cost per month for 36 months. This truck will be fully certified by the EPA, and meets all reduced emission requirements and will operate on bio-diesel.