Agenda - 11-18-2008 - 4f - Laserfiche WebLink

Browse Search

ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 18, 2008 Action Agenda Item No. ~{- - -F SUBJECT: RFP Award: Graphic Design, Cartography and Production of a Map of Bicycle Routes in Orange County DEPARTMENT: Purchasing, Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, 245-2652 Karen Lincoln, 245-2594 PURPOSE: To consider awarding RFP's for Graphic Design and cartography to develop a map of designated bicycle routes in Orange County to R+M, Inc. of Cary, North Carolina (Graphic Design) and Simpson Maps of Concord, North Carolina (Cartography). BACKGROUND: The BOCC, in October 2007, endorsed a resolution authorizing the Manager to sign an agreement with NCDOT for reimbursement of costs of developing an Orange County Bicycle Map subject to final review and approval by the County Attorney and others to ensure that the County's policies and procedures adhere to federal requirements of the agreement. The Orange County bicycle route mapping and signing project has been programmed in the TIP since the 1997-2003 TIP, which scheduled the project for FFY 1998. Staff shortages in the North Carolina Department of Transportation (NCDOT) delayed progress of this effort for several years. The purpose of the bicycle map and signing project is to develop auser-friendly map that highlights the 150 to 200 mile system of designated bicycle routes in Orange County and the bicyclist-oriented information that supports travel along these routes. This bicycle routing system is not the same as the priority routes in the Orange County Bicycle Transportation Plan. An Orange County Bicycle Map Committee made up of interested Orange County residents and planning staff from Orange County, Chapel Hill, Carrboro and Mebane met with staff from the NCDOT Division of Bicycle and Pedestrian Transportation in a series of meetings in 2002 to develop a system of proposed bicycle routes that would not be too difficult or unsafe for the average bicyclist to serve Orange County communities and provide connections to bicycle routes in adjacent counties. NCDOT staff studied proposed routes and developed a preliminary map, which was reviewed by planning staff from Orange County, Chapel Hill, Carrboro, Hillsborough, Mebane and the Chapel Hill Bicycle and Pedestrian Advisory Committee. Requests for Proposals (RFP) for the graphic design and production (RFP 5147) and the cartography (RFP 5146) were developed by Staff and NCDOT DBPT. RFPs were sent to ten firms. Two firms submitted proposals: 1. R+M, Inc. of Cary, North Carolina for graphic design (layout) and production (actual maps) of the maps; 2. Simpson Maps of Concord, North Carolina for cartography (mapped representation of the County and bicycle routes).