Agenda -11-06-2008 - 4p - Laserfiche WebLink

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project funding. The documents shall be prepared in a form approved by the Owner. 3.9 Procurement PhasQ All construction contrasts. labor. materials and serviges shalt be procured in accordance with N.C. Gen: Stat 4 143 -128.1 and other sections of Chapter 143 Article 8 of the North Carolina General Statutes relating to construction management at risk contrails. 3.9.1 Preaualif ins Bidders The CMAR shall develop lists of possible bidders and shall prequalify bidders. This service shall Include the following: preparation and transmission of questionnadres; receiving and analyzing completed . questionnalres; interviewing possible bidders, bonding agents, - and financial Institutions; and preparing summary reports regarding this activity to the Owner. The CMAR shall also prepare and transmit to the Owner a bidders list for each bid package. The Owner shall notify the. CMAR promptly of any reasonable objections to a proposed bidder, and the CMAR shall remove that bidder from- the bidders list . 3.9.2 Bidder's Interest Campaign The CMAR shall conduct a telephonic and correspondence campaign to attempt to create interest among qualified bidders, both to foster competition for the Work of the Project and to satisfy the requirements of the Owners Minority Business Enterprise Policy, attached to this Agreement as Appendix C. 3.9.3 Nodes and Advertisements The CMAR shall prepare and place notices and advertisements to solicit competitive bids for the Project. 3.9.4 lie ven of Bid Documents The CMAR shall expedite the delivery of bid documents to the bidders. The CMAR shall obtain a full set of documents from the Designer and arrange for printing, binding, -wrapping and delivery to the bidders. The CMAR shall maintain a record of bidders receiving documents. 3.9.5 Prf4ld Conference In conjunction with the Designer, the CMAR shall conduct a Pre -Bid Conference. These conferences shall be forums for the CMAR and Designer to explain to the bidders the Project requirements, including information concerning schedule ..requirements, time and cost control requirements, access 11 requirements,, contractor interfaces, minority and women's business - enterprise goals, the project administrative requirements and technical information. - 3.9.6 Information to Bidders The CMAR shall develop' and coordinate procedures to provide answers to bidders' questions. 3.9.7 Addenda The CMAR shall receive from 'tire Designer a copy of all addenda. The CMAR shall review addenda for clarity, consistency and coordination. By performing the reviews described herein, the CMAR is not acting In a manner so as to assume responsibility or liability, In whole or In part, for all or any part of the Project design or the .content of the design documents. The' CMAR shall also distribute a copy of all addenda to each bidder receiving documents. 3.9.8 Bid Ooenina -The CMAR.shall conduct bid openings 1n accordance with statute. and shall evaluate the bids to determine the lowest responsive and responsible bidder. The CMAR shall not award or enter into any contract for Work on the Project until the CMAR has provided the Owner with written notice of the intent to award the contract with reasons for awarding the contract to the 'successful bidder. - This written notice shall also describe compliance by the bidder with the Owner's Minority Business Enterprise Policy, attached to this Agreement as Appendix C - . The Owner shall be given reasonable opportunity to consider the qualifications of the successful bidder, and the Impact of award of the contract on. the Project and Construction Budget 3.9.9 Construction Contracts At the direction.-of the Owner, the CMAR shall . prepare, execute, and deliver the Contract Documents between the CMAR and the Contractors. The CMAR shall also issue the notices to proceed. 3.9.10 Permits. Insurance and Labor Affidavits The CMAR shall verify that all required building permits, bonds, Insurance, labor aifldav€ts, and waivers required for the Project have been obtained. 3.10 Construction Phase -'The CMAR shall be responsible for construction administration and management overall field supervision, Project safety program, .quality assurance, and other. services needed to