Agenda -11-06-2008 - 4p - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 6, 2008 Action Agenda Item No. + — ,2 Manager at Risk Services for Hillsborough 1 SUBJECT: Contract Approval: Construction Commons DEPARTMENT: Purchasing PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Contract (Under Separate Cover) INFORMATION CONTACT: Pam Jones, 919 - 245 -2652 Nancy Coston, 919 - 245 -2800 PURPOSE: To consider approval of a contract with Resolute Building Company, Inc. (RBC) to provide Construction Manager at Risk ( "CMAR ") services for the renovation and adaptive re -use of space leased at the Hillsborough Commons Facility for use as office space by the Department of Social Services. BACKGROUND: On September 2, 2008, the Board approved a lease for approximately 57,000 square feet in the Hillsborough Commons Shopping Center on Mayo Street, Hillsborough for use as offices for the Department of Social Services (DSS). The County has an option to purchase the entire shopping center by February 2012. On March 6, 2008, the Board authorized staff to retain the services of an architect to design the project. Corley Redfoot Zack (CRZ) of Chapel Hill was selected following interviews with three local architects. (Dixon Weinstein Architects, MHA Works and CRZ). The design process has begun with the DSS supervisors. A design charrette is planned in the near future to ensure input is received from the entire DSS staff, DSS Board members and County Commissioners. In early October 2008, solicitations for CMAR services were received. A total of five firms submitted proposals and three were interviewed. (LeChase Construction, Professional Builders and Resolute Building Company). While all interviewees are imminently qualified contractors, Resolute Building Company (RBC) of Chapel Hill is recommended based on its specific qualifications and experience for this project. The designer, CMAR and County staff have devised a schedule that allows the project construction to commence in early January 2009 with delivery for DSS use projected for the late- second quarter of 2009. FINANCIAL IMPACT: The contract for the pre- construction services is $6,500. At such time design information is prepared in sufficient detail so the CMAR can price the work, a Guaranteed Maximum Price ( "GMP ") will be prepared and presented to the Board for approval. Should the Board accept the GMP, the pre- construction services fees included within this contract will be waived. The DSS Space Capital Project Ordinance, approved by the Board on May 1, 2008, provides initial funding for this project, including the $6,500 for these pre - construction services.