Agenda -11-06-2008 - 4j - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 6, 2008 Action Age~a Item No. ~_ SUBJECT: Lease Renewal: Sawyer Buildin DEPARTMENT: Purchasing and Central Srvcs. PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, (919) 245-2652 Lease Letter from County Attorney (Under Separate Cover) PURPOSE: To consider approving afour-year lease renewal for the Sawyer Building to be used as offices for Child Support Enforcement through December 1, 2012 in the amount of $49,650 per year for each of the first two years of renewal and $51,801.50 for years three and four of the renewal. BACKGROUND: The County first leased the Sawyer Building in 1987. The building is occupied by the Child Support Enforcement Department.. While the County has found it fiscally advantageous to own property versus maintaining long-term leases, the 66% State reimbursement for the lease amount minimizes the County's expenditure for providing the space. That said, however, this lease is structured in a manner that will allow the office to be relocated to the Hillsborough Commons facility in 2012 should the County choose to exercise its option to purchase and further determine Hillsborough Commons is the better location for the Child Support operations. The renewal terms offered by the Landlord are summarized as follows: • The renewal period will be December 1, 2008 through November 30, 2012. • The gross annual rent will be $49,650 through November 30, 2010; and $50,801.50 per year December 1, 2010 through November 30, 2012. The County's share would be approximately $16,881/$17,273 per year. • This equates to approximately $15.03/$15.38 per square foot. • The County provides utilities and interior maintenance. • The County provides janitorial services. • The Landlord provides maintenance to all exterior items, including, but not limited to the roof. • Six parking spaces are provided for exclusive use by the County. In the interest of full disclosure, the County Attorney has provided the attached letter that declares his interest in the ownership of the leased premises.