Agenda - 10-05-1999 - 9b - Laserfiche WebLink

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Agenda Item 9b -Master Aging Plan Task Force and Committees POINTS FOR DISCUSSION AND POSSIBLE ACTIONS Background: The ordinary procedure used by the BOCC to create boards and commissions is as follows: 1. Create them, formulate a charge, and set up a committee structure at one meeting. In this case, the commissioners did approve a new goal with respect to the MAP but did not formally create the commitee with a charge and committee structure (see excerpt from May 11 meeting) 2. Make appointments at a later meeting, after the Clerk's office has advertised, recruited, and screened resumes. In this case, the process was handled by the Dept. on Aging with the knowledge of the Clerk's office. However, -the Clerk's office did not review or screen the resumes. A Creation of the Master Agina Plan (MAP) Task Force 1. Create the Master Aging Plan (MAP) Task Force and subcommittees, suggesting a structure. a. The task force and sub-committees could have two separate parts, namely, members and staff. b. There could be roughly the same number of members on each committee. 2. Ask that there be a charge for each sub-committee. Indicate that the the final MAP should be a prioritized list of plan elements, with an approximate cost associated with each. This aspect of the plan should be included in the charge. 3. The timeline for the MAP should indicate that at the end of each significant stage, the recommendations would be brought back to the BOCC before they are distributed to others, including other elected officials. These key points include the approval of the list of issues and the prioritized issues, the strategies and the draft strategic plan, as well as the approval of the final plan. B Auuointment of the MAP Task Force and Subcommittees Ask that the fallowing items be addressed so the BOCC can make these appointments at a later meeting in October (if possible) 1. Ask the Clerk to recruit additional members to ensure greater diversity, at least with respect to demographic diversity, e.g. membership from Cedar Grove, the Hispanic/Latino community, etc. 2, Ask the Clerk to perform the usual process of screening the resumes for residence in Orange County, whether the person serves on any Boards and Commissions. Also, there should be some attention to the number of Orange County employees, and whether they could/should be considered staff for groups. 3. Provide the complete resumes to any commissioner upon request. 4. Someone could check with the applicants to see if they would be willing to serve on their second choice subcommittees, since right now there is a great difference in the numbers on each committee. Try to make the subcommittees of approximately equal size. S. Consideration could be given to whether the Advisory Board on Aging could do the annual upddates, after the original MAP is completed.