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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date:. October 5,.1999 <br />Action Agenda <br />Item No. 8-n~ <br />SUBJECT: Contract Award -Piggy Back of Bid for a Digital Voice Logging System <br />DEPARTMENT: Purchasing PUBLIC HEARING: (YIN) '~No~::' <br />EMS BUDGET AMENDMENT: (Y/N) rN`o <br />ATTACHMENT(S): <br />None <br />INFORMATION CONTACT: <br />Pam Jones, ext 2650 <br />Nick Waters ext 3030 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 227-2031 <br />PURPOSE: To consider awarding a contract for the purchase of a Digital Voice. Logging <br />System. <br />BACKGROUND: The Voice Logging System currently being used by Emergency Management <br />for E911 dispatching at Orange Central Communications has been in service since 1994 and is <br />failing. Continuing to repair the unit is not feasible, and further, it is not Y2K compliant. EMS <br />has evaluated several brands and identified the-Dictaphone Digital Networked Guardian DDS2 <br />wi#h 1280 hours of voice storage to be the best solution: for Orange County's needs. This:.unt ks <br />Y2K compliant. <br />Under certain circumstances, North Carolina General Statute 143-129 allows local governments <br />to make purchases without a separate bidding procedure. This type of acquisition can be made <br />from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the <br />federal government or any federal agency; (2) the state of North Carolina or any agency or <br />political subdivision of the state; or (3) any other state or agency or political subdivision of that <br />state, if the contractor is willing to extend the same or more favorable price and other terms to <br />the local government. <br />Staff proposes to "piggy back" on Huntsville Alabama Utilities IFB #99-93 dated August 30, <br />1999 which was awarded to Dictaphone Corporation of Stratford Connecticut. Orange County <br />would obtain the unit at a cost of $29,763.00 delivered and installed with four (4) software <br />licenses for remote playback. Pursuant to the statute,. Orange County advertised its intentions <br />ten (10) days before this meeting. <br />