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25 <br />Y2K- Public Safety Committee Update <br />As of September 30, 1999 <br />Departments who have worked together as the Y2K- Public Safety committee include: <br />• Emergency Management (including Fire Service and volunteer Emergency Medical and Rescue <br />Services) <br />• Sheriff's Department <br />• Public Works <br />• County Engineer <br />• Purchasing and Central Services Department <br />With the exception of the records management system in the Sheriff's .Department <br />(Visions system),Y2K compatibility assessments had been completed by June 30, 1999 <br />for mission critical functions carried out by these departments. Equipment supporting <br />mission critical functions is listed on the attached inventory. You will note that the <br />Visions system was to have been upgraded by 9/1/99., This work has.. been, comp.leted.; <br />and the system in now in full compliance: <br />Each department continues to finalize the contingency plans that will be implemented if <br />any component of the emergency service delivery system'fails. Contingency plans may <br />be categorized.in_two broad areas: <br />• Those situations which may affect the public in general;. <br />• Those situations that may affect the operation of the individual. department. <br />In a "normal emergency ", such as a natural disaster, the County routinely operates <br />under the Multi- Hazard Plan as drafted by the Emergency Management Department <br />several years ago. The plan outlines how service providers will respond in addressing <br />emergencies that affect the public, such as setting up shelters, assisting with debris <br />removal, giving advise on protecting livestock, etc. This plan has been reviewed and <br />detail added to departmental duties to ensure a clear understanding of what is to be <br />done by each service provider. The plan covers County Departments who may have a <br />role in service delivery during an emergency event and also to outside service providers, <br />such as Red Cross .and the school systems. <br />In addition to the countywide issues that. are addressed.by the multi- hazard plan, each <br />department is tasked with presenting a departmental contingency plan. The <br />departmental contingency plan will outline how essential services will be provided in the <br />event of failure of a critical support component. For example, it is critical that County <br />vehicles be able to obtain fuel during emergencies, thereby necessitating a contingency <br />plan if power fails. To answer that potential problem,'the fueling station is backed up by <br />a generator. A systematic check of all generators serving various County buildings is <br />made to ensure that they.are kept in peek running order and that the maximum amount <br />of fuel is available in the event it is needed. However, in the event of generator failure, <br />a manual dispensing option is available for the fuel system. Each Y2K- Public.Safety. . <br />department is. looking at essential services to that degree of detail. <br />The Y2K- Public Safety committee will continue to meet until the ultimate Y2K test is <br />completed on December 31, 1999. However, at this time, we feel confident that our <br />