Agenda - 10-19-1999 - 8d - Laserfiche WebLink

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ORANGE COUNTY. BOARD OF COMMISSIONERS ACTION. AGENDA ITEM ABSTRACT .Meeting Date: October 19,1999 Action Agenda Item No. g d_ SUBJECT: Professional services authorization; design of ceiling replacement and relighting project at Planning and Ag Building DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Proposal from Sunderland INFORMATION CONTACT: Pam Jones ,Purchasing Director, ext 2652 Wilbert McAdoo, Public Works Director ext 2625 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 ___ PURPOSE: To consider authorizing the use,, of Sunderland Engineering to completed design work associated with the installation of a new suspended ceiling and the renovation of the electrical system at the Planning and Agriculture Building at 306 Revere Road, Hillsborough. BACKGROUND: The Planning and Ag Building was converted from a grocery store to county offices in the late 1980's. For the most part, the original renovation, maintained the existing lighting and electrical service that served the grocery store. In most areas of the building, for example, the eight foot (8') florescent tube light fixtures are turned off at a central location rather than in individual offices. This sets up the inefficient requirement that much of the building must be lighted when the use of only a single office or conference room is needed. The lighting service will be upgraded to allow light operation to be located within the offices. In order to bring the light closer to the work space and provide a more even lighting pattern, suspended ceilings with lay-in fixtures will be installed in the areas of the building where they do not presently exist. The building ~is also scheduled to receive an upgrade to the HVAC system. The suspended ceilings will allow the duct work to be installed more easily and less obtrusively. The HVAC work will be scheduled to coincide with .the ceiling/electrical renovation work so the new ceiling will not be damaged by the installation of new ducts. Since the building will remain open for business during this period, sequencing of the work will be prescribed to the contractor to minimize business disruptions to the resident departments and their public. Sunderland Engineering has submitted a proposal to: • design and complete all specifications, drawings and other construction documents necessary to bid this work, and '^ e work with bidders in the event negotiations are necessary after bids have been received; and • provide construction observation and management as the project proceeds.