Agenda - 10-21-2008 -4k - Laserfiche WebLink

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of delaying the receipt of the trailer by an additional 45 days (to receive the low-bid trailer) include the delayed implementation of the transition to commingled containers, the delay of the addition of paper to commercial recycling sites, the delayed expansion of the commercial recycling program to new locations, and the delay of the expansion of the drop-off program to include the collection of a new variety of plastics. In addition to the above noted delays, until the Recycling Division can complete the transition to hauling commingled containers in the 120 cubic yard live-floor trailer, commingled cans and bottles generated by the multifamily and rural curbside programs must continue to be hauled in smaller 40 cubic yard loads. Thus, every week of delay in the transition to hauling in the larger 120 cubic yard trailer will result in the need for seven additional outgoing trips to the processing facility in Greensboro. At current fuel prices, the projected cost of fuel used as a result of the delay incurred by waiting for the receipt of the low bid trailer is approximately $600 per week. At that rate and assuming a six week delivery difference between the low bid and second lowest bid trailers, the resultant expenditure in fuel alone is approximately $3,600. Thus the selection of the low bid trailer with a 60 day delivery will result in an increased net expenditure by the County of $1,592. For these reasons, staff recommends the selection of the second lowest bid as submitted by Atlantic Utility Trailer. FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $60,244. Sufficient funds are allocated in the Solid Waste Management Department FY 08-09 operating budget. RECOMMENDATION(S): The Manager recommends that the Board award bid #1555 to Atlantic Utility Trailer Sales, Inc. for the purchase of one (1) Live-Floor (self-unloading) Trailer for use by the Recycling Division of the Department of Solid Waste Management at the delivered cost of $60,244; and authorize the Purchasing Director to execute the necessary paperwork.