Agenda - 10-21-2008 -4j - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 21, 2008 Action Agenda Item No. ~- -- ' SUBJECT: Change Order Approval for Construction of Sewer Line to Leachate Pond J DEPARTMENT: Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Bid Summary INFORMATION CONTACT: Gayle Wilson, 919-968-2885 Pam Jones, 919-245-2652 PURPOSE: To approve a change order to Clancy and Theys in the amount of $247,758 for the sewer construction associated with the Animal Services Facility and the leachate pond at the Landfill; and to further authorize the Manager to approve change orders up to an additional $36,242, which represents the difference between the budgeted amount ($284,000) and the construction amount ($247,758). BACKGROUND: On June 24, 2008, the Board authorized the Purchasing Central Services Director to award the bid for this necessary sewer project over the summer break and report the outcome of the award to the Board. This activity has been accomplished. Because the County was unable to receive the required easement across private property until late-August, the necessary engineering work and bidding activity occurred in mid- September. Staff chose to treat the bid activity as a change order to the existing contract with Clancy & Theys, the Construction Manager at Risk (CMR) for the Animal Services Facility. Since the sewer line is also necessary for the completion of that project, this approach allowed the County to save approximately 30 days on the beginning and finishing of the work needed, and allows for a more coordinated finished product. The completion of the sewer line is critical in the County's ability to deliver the Animal Services Facility on or about the December 31, 2008 deadline posed by the University to vacate the existing Animal Shelter off Martin Luther King Blvd. in Chapel Hill. The Board may recall that General Statutes require all major components of the work to be competitively bid to qualified first tier contractors when using the CMR method of project delivery. The attached bid summary reflects the results of this process for the sewer line construction. FINANCIAL IMPACT: Funds in the amount of $284,000 were budgeted in the FY 2007-2008 Solid Waste Management Budget for construction of the leachate sewer project. These funds will be included in the carry-forward list to be considered by the Board within the next month so they may be used during FY 2008-2009 for this purpose. While the attached summary reflects a change order in the amount of $247,758 for this project, previous work on the Animal Services