Agenda - 11-03-1999 - 4a - Laserfiche WebLink

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Y2K-Public Safety Committee Update As of September 30, 1999 Departments who have worked together as the Y2K-Public Safety committee include: • Emergency Management (including Fire Service and volunteer Emergency Medical and Rescue Services) • Sheriffs Department • Public Works • County Engineer • Purchasing and Central Services Department With the exception of the records management system in the Sheriff s Department Visions system), Y2K compatibility assessments had been completed by June 30, 1999 for mission critical functions carried out by these departments. Equipment supporting mission critical functions is listed on the attached inventory. You will note that the Vsions system was to have been upgraded by 9/1/99. This work has been completed and the system in now in full compliance..- Each department continues to finalize the contingency plans that will be implemented if any component of the emergency service delivery system fails. Contingency plans may be categorized in two broad areas: • Those situations which may affect the public in general; • Those situations that may affect the operation of the individual department. Ina "normal emergency", such as a natural disaster, the County routinely operates under the Multi-Hazard Plan as drafted by the Emergency Management Department several years ago. The plan outlines how service providers will respond in addressing emergencies that affect the public, such as setting up shelters, assisting with debris removal, giving advise on protecting livestock, etc. This plan has been reviewed and detail added to departmental duties to ensure a clear understanding of what is to be done by each service provider. The plan covers County Departments who may have a role in service delivery during an emergency event and also to outside service providers, such as Red Cross and the school systems. In addition to the countywide issues that are addressed by the multi-hazard plan, each department is tasked with presenting a departmental contingency plan. The departmental contingency plan will outline how essential services will be provided in the event of failure of a critical support component. For example, it is critical that County vehicles be able to obtain fuel during emergencies, thereby necessitating a contingency plan if power fails. To answer that potential problem, the fueling station is backed up by a generator. A systematic check of all generators serving various County buildings is made to ensure that they are kept in peek running order and that the maximum amount of fuel is available in the event it is needed. However, in the event of generator failure, a manual dispensing option is available for the fuel system. Each Y2K-Public Safety department is looking at essential services to that degree of detail. 25 The Y2K-Public Safety committee will continue to meet until the ultimate Y2K test is completed on December 31, 1999. However, at this time, we feel confident that our