2008-061 Health Dept - Consolidated Agreement with NC Dept of Health & Human Services

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•~~~~~~ ne~~m - r~i Page 8 of 19 invoiced and the check has been cut.) The Expenditwe Reports must be submitted monthly in the electronic Website format and certified in the Website to the DHHS Controller's Office. 1) Line item 101 on the Electronic Aid-to-Counties Website must be used to report local appropriations that were expended on a monthly basis 2) Line item 102 on the Electronic Aid-to-Counties Website must be used to report Title XD~ (Medicaid) earned revenues that were expended on a monthly basis 3) Line item I03 on the Electronic Aid-to-Counties Website must be used to report other earned revenues that were expended on a monthly basis. - 4) Line item 104 on the Electronic Aid-to-Counties Website must be used to report the required Local match funds for a program activity that were expended on a monthly basis. g. A local account shall be maintained for unexpended earned revenues [i.e., Title XIX fees, private insurance or private pay {cash}]. Accounts shall be maintained in sufficient detail to identify the program sowce generating the fees. h. The amount of Title XIX fees budgeted and expended in FY 2007-2008 must equal or exceed the amount of Title X13CC revenues earned during FY 2005-2006. The state will not approve program activity budgets that do not include an amount of Title XD~ fees sufficient to meet the requirements of this section. The State may waive this requirement if the Department provides sufficient justification. For DENR: i. When reporting expenditures for Environmental Health, Childhood Lead, CDC Childhood Lead Poisoning Prevention, or Food and Lodging, the Department must use the electronic Expenditwe Report - prepared and maintained by the Department of Environment and Natwal Resowces, Division of Environmental Health (DENR-DEH). This report shall be submitted monthly in an electronic format as an attachment to an email to designated staff in the DENR Controller's Office and the Division of Environmental Health. j. A "Certification of Expenditures" (for items in "i." above), signed by the health director and finance officer, shall be submitted annually with original Budget Forms (DENR 2948) and sha21 be kept on file by the State. The "Certification" verifies in writing that total State expenditures reported are valid. Local expenditures are part of the Expenditwe report, but are not included in the amount verified in.the "Certification." - - 4. (State/ Federal Revenues only) The Department shall submit a monthly report of actual expenditures (State and/or Federal) to the DHHS Controller's Office in the Electronic Aid-to-Counties Website as referenced in 3. f, above -all reported in one system, but sepazated here for clarity of instructions. a. The Department shall submit a monthly Expenditure Report of the pertinent month's actual expenditures for all programs via the Aid-to-Counties Website to the DHHS Controller's Office no later than the dates published annually in November or December for the next calendaz yeaz. The schedule reflects a general period of 15-20 days from the end of the reporting month for submission of the Aid-to-Counties Website report, based on weekends and holitdays, to allow processing time for the payment. Failure to meet the reporting deadline, as published, WILL result in the exclusion of those expenditwes in the OSC E-Payment for that month. Early submission may result in eazlier payment to the Department. The . Department must submit these monthly Expenditure Reports, via the Aid-to-Counties Website, consecutively throughout the agreement period. The health director and the fmance officer will approve the monthly Expenditure Report in the Aid-to- Counties Website and the system will alert the staff in the DHHS Controller's Office that expenditures