S Purchasing - Change Order 2 for Landfill Sanitary Sewer

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 18, 2008 Action Agenda Item No. °~ -- ~ SUBJECT: Change Order #2 for Landfill Sanitary Sewer DEPARTMENT: Purchasing/Solid Waste PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones - 245-2650 Gayle Wilson - 968-2885 Change Order PURPOSE: To request authorization for additional funds in excess of those previously approved by the Board of Commissioners to cover the preparation of easements plats and redesign of the leachate sewer under Millhouse Road as required by the Town of Chapel Hill. BACKGROUND: In September 2005, the Board of Commissioners approved a contract with Phillip Post & Associates, Inc. to design a gravity fed sewer line in which to dispose of leachate produced within the South lined landfill. Leachate is presently gravity fed into a lined holding pond and then pumped into a 3,500-gallon tank truck and taken to the Orange Water and Sewer Authority Wastewater Treatment Plant located on Mason Road. The planned sewer line will eliminate the need to continually haul leachate to the plant. Change order #2 includes negotiating a sewer easement across a privately owned parcel at the northwest corner intersection of Eubanks and Millhouse Roads. It also includes work done on utility locations, drainage improvements, slope easements, and additional plat work related to the easements in order to finalize the project. FINANCIAL IMPACT: The original contract price was $97,000. Change Order #1 (2005) added $8,260 for a total of $105,260. Change Order # 2 will add $16,000 for a new project total of $121,260. Funds are available within the FY 2007/08 Solid Waste Budget. RECOMMENDATION(S): The Manager recommends that the Board approve Change Order #2 for $16,000, subject to final review and approval of the County Attorney, and authorize the Chair to sign the Change Order on behalf of the Board. •