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A. Copies of solicitations for quotes to at least three(3) MBE firms from the <br /> source list provided by the State for each subcontract to be let under this <br /> contract(if 3 or more firms are shown on the source list). Each solicitation <br /> shall contain a specific description of the work to be subcontracted, <br /> location where bid documents can be reviewed, representative of the <br /> Prime Bidder to contact, and location, date and time when quotes must be <br /> received. <br /> B. Copies of quotes or responses received from each firm responding to the <br /> solicitation. <br /> C. A telephone log of follow-up calls to each firm sent a solicitation. <br /> D. For subcontracts where an MBE firm is not considered to be the lowest <br /> responsible sub bidder, copies of quotes received from all firms submitting <br /> quotes for that particular subcontract. <br /> E. Documentation of any contracts, correspondence or conversation with <br /> MBE firms made in an attempt to meet the goals. <br /> NOTE: If the Bidder provides sufficient evidence (listed in#A) that the goals stated in <br /> the contract documents have been met, or awards all subcontracts to <br /> MBE's, the documentation listed in B will not be required. <br /> Upon being named apparent low bidder, the Bidder shall provide a Letter of Intent (Attachment <br /> II), complete with a description of the scope of services and dollar value from each MBE firm <br /> proposed for use in this contract. Failure to provide the documentation as listed in these <br /> provisions may result in rejection of the bid and award the next lowest responsible and <br /> responsive bidder. The Owner reserves the right to waive any irregularities in MBE <br /> documentation if they can be resolved prior to award of the contract, and the Owner finds it to be <br /> in its best interest to do so and award the contract. <br /> PROGRAM COMPLIANCE REOUIREMENTS: <br /> All written statements, certifications or intentions made by the Bidder shall become a part of the <br /> agreement between the Contractor and the County of Orange for performance of this contract. <br /> Failure to comply with any of these statements, certifications or intentions, or with the MBE <br /> Guidelines shall constitute a breach of the contract. A finding by the Owner that any information <br /> submitted either prior to award of the contract or during the performance of the contract is <br /> inaccurate, false or incomplete, shall also constitute a breach of the contract. Any such breach <br /> may result in termination of the contract in accordance with the termination provisions contained <br /> in the contract. It shall be solely at the option of the Owner whether to terminate the contract for <br /> breach. <br />