Agenda - 10-07-2008 - 4i - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 7, 2008 Action Agen a ~ Item No. ~_ SUBJECT: Contract for Architectural Feasibility and Design Services, Jail Expansion DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: a) AIA Standard Form of Agreement Pam Jones, 919-245-2652 with Exhibit A -Feasibility Study Scope of Services b) 2008 Standard Rate Schedule PURPOSE: To consider approving a contract with Ware Bonsall Architects to conduct a feasibility study covering options for adding cell space to the County's Jail. BACKGROUND: The Board has recently been apprized of the continuing concerns of the Sheriff regarding overcrowding in the Jail and specifically the additional cell space needed for female inmates. The Sheriff and County staff have previously discussed the need for programming two 20-bed dormitory containment bays for female and misdemeanant males with Glen Ware of Ware Bonsall Architects, a design firm that specializes in inmate housing. Staff and Ware Bonsall concluded that a basement expansion could meet this need, but would require further feasibility analysis. Expanding the overall footprint of the jail has not previously been considered in light of the Hillsborough Historic Commission guidelines. However, additional study regarding the use of a modular unit placed adjacent to the existing Jail building will also be explored. The Scope of Services is included as Exhibit A in the attached AIA agreement. The analysis would provide options and detail the recommended project scope, schedule, design, conceptual budget, and construction delivery method. The work completed during this phase will provide the basis of design development, in the event the Board determines the project should move forward after reviewing the options. FINANCIAL IMPACT: The work contained in the Scope of Services will not exceed $17,500, plus reimbursable expenses. Reimbursable expenses include such things as copying, mileage, phone charges, etc. Funding for this work is included in the proposed FY 2008-2018 Capital Investment Plan. RECOMMENDATION(S): The Manager recommends that the Board approve a contract, contingent upon final review by staff and the County Attorney review, with Ware Bonsall Architects to conduct a feasibility study covering options for adding cell space to the County's Jail at snot-to-exceed cost of $17,500; and exempt this project from the qualifications based selection process for architects and engineers as provided in G.S. 143-64-32; and authorize the Chair to sign on behalf of the Board.