Agenda - 11-16-1999 - 8j - Laserfiche WebLink

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4 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 16, 1999 Action Agenda Item No. SUBJECT: Completion of Documentation of Orange /Chatham County Line DEPARTMENT: County Manager /Land Records PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Appointment Letter 10/13/99 Letter from Office of State INFORMATION CONTACT: Rod Visser, x2300; Roscoe Reeve, x2500 Planning TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve administrative steps necessary to complete the documentation of the location of the Orange /Chatham County line. BACKGROUND: In 1989, the Boards of Commissioners of Orange and Chatham Counties reached agreement on the physical location of the line separating the two counties. Both county staffs have been notified by the Office of State Planning that there are a number of administrative steps that must be completed in Orange and Chatham Counties, and in the Secretary of State's Office, to satisfy all the provisions of the statutes relating to the definition of county boundary lines. Mr. Rodger Durham, who has been appointed the State's representative to oversee these administrative steps, has requested that each County appoint a "co- special commissioner ", as provided for in NCGS1 53A-1 8a, to carry out any remaining functions that will finalize the boundary. The Manager recommends that the Board appoint Land Records and GIS Director Roscoe Reeve to accomplish this work. FINANCIAL IMPACT: There is no direct financial impact associated with the proposed designation. Work will be carried out by existing County staff. RECOMMENDATION(S): The Manager recommends that the Board approve the attached letter appointing Roscoe Reeve as "co- special commissioner' for the finalization of the Orange /Chatham County line, and authorize the Chair to sign the letter.