Agenda - 12-07-1999 - 8r - Laserfiche WebLink

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2 Recommendations of the School /Parks Reserve Committee May 6,1999 (revised 11/22/99) (Revised 11 -22 -99 as per memo and addition at meeting. New language shown in italic) On May 4, the Board of Commissioners appointed members Margaret Brown and Barry Jacobs as a committee to discuss the proposed school /park combination projects raised at the May 4 meeting and the potential use of the School /Parks Reserve Fund. The Committee met with Finance Director Ken Chavious and Environment and Resource Conservation Director David Stancil on May 6. At this meeting, the committee agreed to develop both short -term recommendations on the disposition toward the school /park proposals on the table, and long -term recommendations for the future of the reserve fund. On N0110e07ber22, 1999, the Board OfComm/ssloners discussed the rreportrecVmmendatrons and revised the report w /di updaW iaformatron, Tfie updated reportis as follows.- Short- Term/Current Projects A. The two projects mentioned on May 4 should be handled as fo/%ws to meet the needs Of The cvmmun/ty,• 1. The Board has decided not to pursue the Northern Orange Elementary site because the Orange County Schools did not hold clear title to the land. 2. The Board has decided that the Smith Middle School field project in Chapel Hill - Carrboro should be pursued, but is on hold pending review by the N.C. Department of Public Instruction on lease arrangements. B. These needs can best be met without tapping into the School /Parks Reserve Fund. C. The following criteria should be used in evaluating funding for these or other short-term school /park requests: 1. As an incentive to assist the Towns in meeting parks needs, County funding of Town park projects (including school/Town park combinations) would be offered on a 1:1 matching basis. 2. The land in question for a proposed school /park co- location must be owned by a governmental entity before County funds are committed.. 3. County funding contributions should not be made for parks design or planning, unless County funds are used to complete the project. Anysuchfund/ ngissubjecttoappr rvvaiof The Board ofCounty Commissioners, and a des/gnatedrepresentative of the Boardshouid be /nvo/vedin the design /piano /ngprocays, as the Board deems appropriate, D. Funding for the expanded Smith Middle School /Carrboro Park arrangement should be addressed through use of the remaining moneys from the parks bond for facility development. The County should offer to match the cost of this proposal with a like amount from the Town of Carrboro. The estimated project cost is $450,000, which would translate into $225,000 each from Carrboro and Orange County. TheBoardhasdecided/nconcept to pursue a fustphase ofthis project with $75,000prov/ded by the Town of Carrboro and with a $75,000matrh from the County, Before thismoneyisappropriated, however, the Countyshou /d receive and approve a written proposa /concierning thisprojectandIts associated costs Long -Term / Reserve Fund Recommendations