Agenda - 09-16-2008 - 4g - Laserfiche WebLink

Browse Search

ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 16, 2008 Action Age da Item No. SUBJECT: Authorization to Purchase Office Furniture and Telephone Systems for New County Facilities through NC State Contract DEPARTMENT: Purchasing and Central Srvcs. PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, (919) 245-2652 PURPOSE: To consider authorizing the Purchasing Director to effect the purchase of furniture and telephone. equipment for the new Animal Services Facility, Central Orange Senior Center, Justice Facility and Solid Waste Operations Center. BACKGROUND: The .Animal Services Facility, Central Orange Senior Center, Justice Facility and Solid Waste Operations Center will be completed over the next several months. In preparation for the transition to the new spaces, telephone systems and furniture must be purchased. The County has historically purchased such items utilizing State or GSA contract vendors. As the Board is aware, the North Carolina State Contract and GSA pricing are methods of cooperative purchasing that allow state and local government agencies to purchase many items such as furniture and telephone equipment through competitively bid contracts. These contracts take advantage of volume discounts much greater than a jurisdiction would experience by bidding individually. While the furnishings and phone systems for these facilities will be purchased through this type of pre-established contract, the total amounts will exceed the $20,000 signature authority of the Purchasing Director and therefore must be authorized by the Board. Should the Board choose to do so, approval of this action will authorize the Purchasing Director to complete the needed purchases without further Board action. The authorization does not include a new phone system for the Justice Facility. The Administrative Office of the Courts will purchase and install a Voice Over IP (VOIP) system to accommodate the Clerk of Court and other Court offices in the building. Since the County's CIP includes $850,000 in FY 2009-2010 CIP for replacement of the County's phone system, the Sheriff will continue to use his current phone system until that time.