Agenda - 09-16-2008 - 4e - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 16, 2008 Action Agen a Item No.~- -~ SUBJECT: Bid Award: Two (2) 40 Cubic Yard, Front Loader Refuse Trucks DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Bid Tabulation Pam Jones, 245-2652 Reimbursement Resolution Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid for the purchase of two (2) 40 Cubic Yard High Compaction Body Front Loader Refuse Truck from Piedmont Peterbilt of Greensboro, North Carolina. BACKGROUND: The Solid Waste Department has two (2) Front Loading Garbage Trucks budgeted for FY 07-08. One is for the Recycling Division and one for the Sanitation Division. The Sanitation unit that will be replaced is a 1993 Crane Carrier with 264,890 miles. This Front- end loader services containers at Solid Waste Convenience Centers, Orange County Government Buildings, the Orange County Schools, and operates six days weekly. The Recycling Division's unit is a 1997 Mack/McNeilus with 189,268 miles. This unit services the ten Solid Waste Convenience Centers and collects old corrugated cardboard, newspapers, magazines, and mixed paper and delivers these materials to different markets within the area. Specifications were developed around current waste handling vehicles and included such safety items as lights, brakes, width and height of vehicles, legal weight capacity, and other best management practices available for market. Orange County's requirements were advertised and eleven vendors were solicited for Orange County's bid number 270. Four vendors submitted bids. Pursuant to the attached bid tabulation, Piedmont Peterbilt of Greensboro, North Carolina submitted the lowest responsible bid that was responsive at a delivered cost of $216,998 each ($433,996 total for both) for a Peterbilt 320 cab & chassis with a Heil DP Halfpack Body. Delivery of the vehicles is estimated at 200 calendar days after receipt of order by the vendor. The surplus equipment will be disposed by the Purchasing Department through govdeals.com, an online site that merchandises surplus equipment for government agencies, with the proceeds to be deposited back into the appropriate fund. Some manufacturers have chosen to pay a fine rather than provide an engine that meets the EPA guidelines for emissions reduction. Such an engine would not meet Orange County specifications. Further, the specifications require trucks that are able to operate using B-20 bio- diesel.