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~v~~orw~-~' cr, .-~- <br />o°°.~r °r e'. <br />Y° Op <br />p 4 <br />~~`+5 6°t°~~ <br />count of <br />y <br />Department of Purchasing <br />Pamela K. Tones, <br />-MEMORANDUM• <br />TO: Pam Jones <br />FROM: David Cannell <br />DATE: August 26, 2008 <br />RE: Moveable Bleachers for West Ten <br />oran~e <br />& Centra Services <br />Director <br />Pam, just wanted to bring you up to speed on the bleachers for West Ten. They anticipate buying two <br />(2) bleachers, each 24' long with ten rows. Although the bleachers are moveable, they can only be <br />moved short distances at very low speeds and cannot be moved on public roads. Below are the <br />events in chronological order that have been taken to date to acquire the bleachers. <br />• On June 6, 2008 we received bids from three vendors for the bleachers. Charron Sports of <br />Liberty South Carolina submitted the lowest bid at a delivered cost of $33,656.00. <br />• On June 24, 2008 the bid award was presented to the Board for consideration. <br />• At June 24, 2008 meeting the Board asked that the item be pulled and that staff determine if <br />deferring award to a later date would result in any possible cost increases and if the bleachers <br />could be utilized at any other facility. The Board also wanted to determine if the bleachers can be <br />used at another facility <br />• July 30, 2008 Lori Taft advised that the bleachers could not be used at any other athletic fields <br />because although they are transportable, they are only transportable around the grounds they are <br />stationed. <br />• July 30, 2008 I emailed Cindy Jones ,Office Manager for Charron Sports Services, Inc to see <br />how long they could honor their bid. She responded they could only honor them for 30 days from <br />July 30 due to increases in shipping (fuel) costs. <br />• August 5, 2008 I called Cindy Jones to confirm that shipping costs were the only thing that had <br />gone up and that if fuel costs stabilized there would not be any additional shipping costs. She <br />also stated that they did not anticipate any cost increases for the bleachers in the near future. <br />P.O. Box 8181 - 129 East King Street -Hillsborough, North Carolina 27278 <br />Telephones: Area Code 919 732-8181 - 967-9251 - 688-7331 - 910-227-2031 -Fax: 644-3001 <br />