Agenda - 09-02-2008 - 6b - Laserfiche WebLink

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2 In March, an application for a Conditional Use Permit (CUP) was filed with the Town of Hillsborough. CUP approval is required before construction of the park can begin. The permit is currently pending approval by the Town Board of Adjustment. As a part of its review, the Town Board of Adjustment is proposing that the County also install sidewalks around the perimeter of the park (both Phase 1, and the remainder of the site to the north that is not planned for construction at this time). The estimated cost of these sidewalks would add an additional $150- $170,000 to the park project cost. Memoranda shared between BOCC Chair Barry Jacobs and Hillsborough Mayor Tom Stevens in spring 2008 indicate a willingness on the part of the Town Board of Commissioners to share the cost for the sidewalk improvements, and the Town has budgeted $35,000 for the project which may be available for this purpose. Based on conversations with Town staff, the Town Board of Adjustment continues to plan to require construction of all of the sidewalks now as a condition of approval. Staff has identified an approach (outlined below) that may focus sidewalk construction on the Phase 1 property only. It should be noted that conversations with Town staff on this approach have not occurred, as of the agenda deadline. Staff hopes to be able to provide input from the Town about this approach at the meeting. In general, there appear to be two actions, or issues, to consider in proceeding with Fairview Park at the present time, which are: Revise the site plan, and resubmit a PARTF grant application in January 2009. If successful, this option could generate up to $1.2 million total funds for Fairview Park. Current work on the engineering, permits and construction drawings is underway, and would continue throughout this process. The bid documents produced from this effort would provide a base bid of facilities that could be funded with existing funds, as well as alternates that could be selected if the grant is received (Attachment 4). Because the background work would be continuing, submitting a new PARTF application in January 2009 would not result in further delays in the project. The current timeline (Attachment 3) shows a construction bid award ready for Board action in June 2009 .(and a potential park opening in March-April 2010). If the grant application is not successful, and the Board chooses to go forward with the construction of the park amenities included in the "base bid", this would eliminate the matching funds that would otherwise be available for another potential revision of the grant application. The attached cost estimate sheet (Attachment 4) shows facilities projected to be part of the "base bid' and others that would be "alternates" to be constructed if the grant funds permit. Staff has initiated meetings with PARTF staff to review some of the inconsistencies and missed items from this year's application, and to gain ideas for a successful 2009 application. While it is unknown whether a 2009 grant would be awarded, a number of the PARTF grants awarded this year were second-time submittals, and a year would have passed between the previous grant awards to the County and Town. 2. Achieve resolution to the sidewalk construction question. Construction of all of the sidewalks proposed in the Town Board of Adjustment's conditions could increase the cost of the project by 15% or more. The Board of Adjustment has requested an update at its September 10 meeting regarding the CUP application, and has notified the Fairview community of the meeting.