Agenda - 09-02-2008 - 3a - Laserfiche WebLink

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4. Please describe wh was Initlabed or what roblem h addressed: In 2006, Orange County oo cbsd to have addresses verified and assignment of latitudinal and longitudinal coordinates for the entrance of each primary structuro within the sty's boundaries. In osier to maintain this data for future construction, the Inspections Division began ks+eatJng the software to provide the tools ry to avoid data drift for this poterrtialy lib saving information. Through this project development we saw the opportunity to streamline the pecUons prok~ss. We incorporated the design, creation and deployment of a fully functioning software package, which provided staffing and resou effidendes whUe managing the increasingly complex function of building inspections. Similar softwaro would krost Orange County approximately $70, with X10,000 in annual licensing fees. As the pr~ect matured it also nc:orporated an inspection turndown libr~uy of the most common rejection items that are entered via a bar code scan while the Inspector is on the Jobsite us providing, over tune, reliabb base data on the most prevalent non-compliant issues. h Is irrteended that this information be utill~ed to provide edu al oppordmfties sponsored by Orange County for permit holders and contractors. In summary, this project Orange County EMS with continued address verification; reduced paper usage; reduced office time for fold staff, thus incroasing field time and p opportunity to compile'most frequent turndowns' in osier to provide spedfic training for our customers. 6. Please ua the Im a results in banns of cwt savin cost avoidance andlor a hi her Isvel of ssrvlkres Ided. indicate what wwr used to achlsv~e r+ss and what was done with Uh time savi Man The initial cost savings expo cad were in employee hours entering inspection result data at the end of the day. Having the ability th enter data on-site via cut and paste from ~ codes or utilizing the bu11t in library saved approximately 3000 employee hours per year. We then went paperless whl saves about 1000 sheets of paper per week. Finally because the application was designed and created in house by inspections staff we were to save the cxast of new software and the annual licensing fees. This software has received merous accolades from the contractors due to the increased information available to them through the Inspectors in the field. The inspectors aro iso available to conduct Inspections for a longer period of time each day. The inspectors have er~oyed the electronic codes as a good search tool or attaching cxade items to field rejections. The office staff has also decreased the amount of tlme printing out inspection requests and the filing them into file folders at the end of each day which in turn reduces office filing space and future archive space. All and all this implementation s been a great sutxress and we have achieved all of the goals set before us. ' 6. Please rovide a r dsscri information ou would like to bs considered the review committee. Equipment costs were In the elghborhood of $50,000 for field grade lapthps, portable printers, and vehicle doddng equipment. Part of this expense was offset by trading in relatively desldop computers balk to our IT department for reallocation in other county fadlities. This amounted to approximately 7 to 8 thousand dollars in sa ngs. Cou Mana er'Ie Name: Laura Blackmon Su rvisor's Name: Susan Mellott Buildi Services Man er Ratum by June 2.2008.via a all to mcaccQncacc.ora. C (~ P.O. Hoe 1488, Ralei~h~ NC Z760Z-1488 "Phone: (919) 7L1-?.893' Fu: (91~ 733-1065 " www.oaccor~ '