Agenda - 08-19-2008- 4aa - Laserfiche WebLink

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to the Economic Stimulus Payment Program. There has been a surge of those who usually do not have to file in order for them to receive the payment. The tax season has been extended to October 15 to make sure that all who qualify are aware and receive this benefit. Training: RSVP coordinates tax law and computer training using IRS training materials. Preparation: Taxes are prepared on computers using software provided by the IRS and transmitted electronically through the RSVP office. Ongoing assistance: The program continues year-round to assist those needing to file prior year returns and amendments. Target population: low- to middle- income ($50,000 or less) • Exceptions are made for the elderly and those with higher incomes based on the number of dependents. • IRS offered VITA services as a benefit for the employees of the local VITA sponsors-- employees of Orange County Government and the towns of Chapel Hill and Carrboro (no income limitations, only restricted by level of difficulty). • Limited number of clients limited by transportation or mobility including the homebound and employees of Orange Enterprises Tax Sites: • RSVP operates 4 permanent sites in Orange County • Partners with Chatham County Council on Aging and the IRS to assist with 2 permanent sites in Chatham County • Orange Enterprises and the homebound upon request Equipment: Taxes are prepared using computers, not paper. RSVP-VITA has been able to re- use computers donated by individuals, businesses and county government. IRS loans some laptop computers. • Laptops used at some sites but mainly desktop computers, which are 10 years old. • The IRS has a limited number of laptops to loan. Used where storage is a problem (Chatham and UNC Hospital sites). IRS laptops also used for short-term needs. 20 desktop computers are used for 3 of 6 permanent sites (Carrboro, Chapel Hill and Hillsborough). Each site uses 5-6 desktop computers and share 2-3 printers. Many RSVP senior volunteers are most comfortable with or restricted to using desktop computers due to physical limitations. • Orange County RSVP VITA began electronic return preparation over 15 years ago when it was offered through the IRS. • Training: laptop and LCD projector • Other equipment: switch boxes, external floppy drives, replacement monitors, keyboards, mice, power strips If the grant is received, it is proposed that the funding be utilized to replace seventeen 10 year- old computers used for tax preparation and to cover operational expenses. FINANCIAL IMPACT: No additional County funds are required. No additional staff is needed to administer the grant. Funding for the VITA seasonal non-permanent position and the value of volunteer tax preparation time will be used to meet the required local match. RECOMMENDATION(S): The Manager recommends that the Board authorize the Orange County RSVP to submit an application and required assurances for VITA funding to purchase equipment and for program operational expenses.