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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 19, 2008 <br />Action Agen a <br />Item No. <br />SUBJECT: Bid Award: Hydraulic Excavator for Solid Waste <br />DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Gayle Wilson, 968-2885 <br />PURPOSE: To consider awarding a bid for a new hydraulic excavator for Solid Waste from <br />Gregory Poole of Raleigh, North Carolina. <br />BACKGROUND: Anew hydraulic excavator to replace the 2002 unit utilized in Solid Waste <br />operations was included in the 2008-2009 Solid Waste budget.. The excavator will be utilized to <br />process yard waste material, assist in loading of metal and white goods, in the movement of <br />dirt, the placement of buried pipe, cleaning of sedimentation ponds, and other similar <br />construction projects. The 2002 equipment will be surplused by the Purchasing staff through <br />govdeals.com, an online site that merchandises surplus equipment for government agencies, <br />with the proceeds to be deposited back into the Solid Waste Enterprise Fund. <br />The Board will recall that NC G.S. 143-129 allows local governments to use the "piggy-back" <br />acquisition method to obtain items without a separate bid procedure. If a contractor is willing to <br />extend the same or more favorable price and other terms to the local government, the law <br />allows that the acquisition may be made from a contractor that has, within the past 12 months, <br />contracted to furnish the item to: (1) the federal government or any federal agency; (2) the State <br />of North Carolina or any agency or political subdivision of the state; or (3) any other state or <br />agency or political subdivision of that state. The recommended acquisition would be "piggy- <br />backed" on a bid awarded by the United States Defense Supply Center of Philadelphia, <br />Pennsylvania (contract number 290500-010-0059) to Caterpillar, Inc. for a Caterpillar 315DL <br />Excavator at a total cost of $169,000. The terms of the contract call for the items to be sold and <br />serviced through the local Caterpillar dealer, in this case, Gregory Poole in Raleigh. <br />The statute authorizing "piggy-back" bids requires the entity to advertise its intentions ten (10) <br />days prior to a meeting in which the matter is to be considered. Orange County has fulfilled that <br />requirement. <br />FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $169,000. <br />Sufficient funds were allocated within the FY 2008-2009 Solid Waste budget for the purchase. <br />RECOMMENDATION(S): The Manager recommends that the Board: 1) award a bid for a <br />Caterpillar 315DL Excavator at a total cost of $169,000 to Gregory Poole of Raleigh, North <br />Carolina; and 2) authorize the Purchasing Director to execute the necessary paperwork. <br />