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1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 19, 2008 <br />Action Agenda <br />Item No. <br />SUBJECT: Contract Renewal for Olver, Incorporated Engineering <br />DEPARTMENT: Purchasing, Solid Waste PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Renewal Agreement <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Gayle Wilson, 968-2885 <br />PURPOSE: To renew an agreement between the Solid Waste Department and Olver <br />Incorporated for engineering and consulting services through June 30, 2011. <br />BACKGROUND: Olver, Incorporated has been providing engineering and consulting services <br />at the landfill since 2005. Services authorized by the agreement include: <br />1. Preparation of presentation material for public meetings including AutoCAD <br />drawings, poster boards, renderings, etc. <br />2. Attendance at meetings <br />3. Preparation of designs and bid documents for department projects <br />4. Assistance in preparing scope of work request for proposals <br />5. Assistance with review of bid documents and proposals <br />6. Preparation of site plans, master plans, drawings, calculations, evaluations, <br />estimates, assessments, etc. <br />7. Review of technical proposals and vendor qualifications <br />8. Waste characterizations <br />9. Capacity calculations <br />10. Feasibility studies <br />11. Facility siting <br />12. Drainage/erosion control plans <br />13. Other technical assistance as may be necessary <br />FINANCIAL IMPACT: Sufi•icient funds to cover anticipated expenditures are available in the <br />approved FY 2008-09 Solid Waste/Landfill Operations Fund budget. Estimated FY 2007/08 <br />expenditures by way of this contract (excluding transfer station siting process) include: Eubanks <br />Road site/master planning - $24,000, County-UNC landfill gas feasibility/negotiations - $55,000, <br />and Solid Waste Management Plan Work Group technical support - $73,000. Current year <br />expenditures (non-transfer station siting/development) are expected to include conclusion of a <br />Landfill Gas Recovery Project agreement and implementation oversight, Solid Waste <br />Management Plan Work Group technical support (final recommendations projected for late <br />spring 2009), assessment of technological alternatives to landfilling and possible site planning <br />