Agenda - 08-19-2008 - 4n - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 19, 2008 Action Agenda Item No. ~'~} SUBJECT: Tax Abstract and Billing Contract DEPARTMENT: Revenue & Assessor PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Contract for American Solutions for Business INFORMATION CONTACT: Jo Roberson, Revenue, 245-2727 John Smith, Assessor, 245-2101 PURPOSE: To approve a contract for the continued production of Tax Abstracts and Tax Billings for a period of two years effective July 1, 2008. BACKGROUND: In 2002, Orange County entered into a contract with American Solutions for Business to create and produce the Orange County Tax Abstracts and Tax Billings for a period of three years with a two year extension allowance. In 2006, this contract was renewed for a period of one year. Again in 2007, the contract was renewed for a period of one year. The production of each document is multi-level beginning with the creation of the base form, the insertion of each individual bill data, bar coding for postage savings, and, in the production of the actual tax bill, the insertion of the optical character recognition font to allow for the use of the automated mail process. American Solutions for Business, operating in Raleigh, NC and Greenville, SC, has been very successful in the production of these different forms on behalf of Orange County. There are no companies in Orange County that provide this specialized work. FINANCIAL IMPACT: The estimated cost of the contract is $62,000 which is included in the FY2008-2009 budget for both departments. RECOMMENDATION(S): The Manager recommends that the Board approve the two-year contract and authorize the Manager to sign contingent upon final review by staff and the County Attorney.