Agenda - 08-19-2008 - 4a - Laserfiche WebLink

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3 1 departments are being added into that system. The other side is that, every time something is 2 added, staff has to be added to service it. 3 Chair Jacobs said that this discussion pre -dates Laura Blackmon's arrival and the Board 4 found that there were 2.5 positions in one department that were responsible for just transcribing 5 data. One of the thrusts of using the laptops was to try and save in terms of efficiency and in 6 terms of positions. He thinks that the Board tried to set some priorities for efficiency, and the 7 Board would like to have a better picture of what is going on. 8 9 Commissioner Gordon said that she does not have a clear idea of the schools' needs. 10 Laura Blackmon said that this year, the staff is providing information in a different 11 sequence than last year. She said that the staff meets regularly with the schools to talk about 12 updated numbers. 13 Commissioner Foushee said that since these are the most recent figures supplied by the 14 schools, then both school boards should bring the reasons for the new figures when all three 15 boards meet next week. 16 The Board agreed. 17 Donna Coffey said that the staff would ask the schools to bring this with them to the 18 meeting since the agendas are going out tomorrow. 19 Commissioner Foushee said that it just needs to be a brief summary. 20 21 22 2. Human Services Advisory Commission (HSAC) Recommended Outside Agency 23 Emily Adams, Chair of the HSAC, introduced Vice Chair Vivette Jeffries - Logan, Michael 24 Owen, and Jerry Passmore. She thanked County Commissioner liaison Valerie Foushee and 25 various staff. She said that the HSAC brought in Margaret Henderson from the School of 26 Government, who is a specialist in working with non - profit funding and non - profit government 27 relations, to help with this process. She said that the Board of County Commissioners has 28 received the recommendations and the process was different this year. The HSAC did an in- 29 depth review of all applications and weighted the outcomes. There were 52 applications. The 30 HSAC also worked with the Triangle United Way to help train board members, etc. Not all 31 applications were human services related. She was impressed with the quality of proposals. 32 Commissioner Nelson said that a few proposals that caught his attention were the 33 Historic Hillsborough Commission, Piedmont Wildlife, and others that are not really human 34 service needs. He does not understand how things will be different next year. He would hate to 35 see money that is supposed to be set aside for human services going to things that are not 36 human services, even though these are really worthy causes. 37 Laura Blackmon said that, in the future, the staff needs to see the amount of money the 38 Board of County Commissioners wants to provide for non - profits and categorize them. 39 Chair Jacobs said that he would defer to Commissioner Gordon and Commissioner 40 Carey, but he remembers that the funding was not earmarked for only human services, but was 41 under the umbrella of all non - profits that were requesting monies from the County. It was just 42 funneled through human services. He noticed that the only three organizations that got less 43 money than requested did not fit under human services, except for Orange Enterprises. He 44 wants the Board to think about whether it should separate some of these entities. He does not 45 think that the Board has had this conversation yet. 46 Commissioner Carey agreed and said that the category is called Outside Agencies, 47 which is general. 48 Commissioner Foushee said that some of the outside agencies are beginning to request 49 that their requests be considered outside of this process because there is concern that they will 50 be left out since they do not fit under human services.