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DRAFT <br />Revised <br />9i07i00 <br />not legally or otherwise obligated to reimburse the school system foi• their <br />expenditures. If the Board of County Commissioners approve the project concept and <br />capital project ordinance as outlined in Item 5 above, the following steps occur: <br />Following Board of Commissioner approval of final plans for the project, the school <br />system advertises for construction bids; <br />Once the system receives the bids, the School Superintendent notifies the County <br />Manager, in writing, of the result of all bids received. <br />• The <br />bid <br />7. Submission Timelvies <br />+ While the Board of Education may receive the bids, it should not execute any contract <br />until the Board of County Commissioners receives bid information and approves a capital <br />project ordinance for the construction phase of the project; <br />Concern: Include <br />timeline, due dates, <br />and docLUnentation <br />requirements (bid <br />tabulations, eta) for <br />BOCC review and <br />approval ~i.e. <br />getting information <br />on BOCC agenda) <br />~~ • Fourteen days prior to the meeting, the County Budget. Director submits a draft <br />Possible agenda. abstract inchtdu1g the bid tabulation and capital project ordinance to the <br />S°~Ot1O1 County Manager's office for review. Tlie Budget Director fot-~~~ aids (via e-mail <br />or fax) a copy of the abstract and attaclunents to the School Finance or Budget <br />Director- and the Director of Facilities for review and comments. <br />Upon adoption by the Board of Commissioners, the County Budget Director informs the <br />School Finance and Budget Director and the County Finance Director of the abstract <br />Page 6 of 7 <br />Policy on Planning and Funding School Capital Projects <br />