Agenda - 09-25-2000-1a - Laserfiche WebLink

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DRAFT Revised 9,-`07100 • Instruct the Superintendent to update the County Manager, in writing, of the project's progress at his,~'her monthly meetings t~~•ith the County Manager. • Upon receipt of the memorandum from the Board of Education, the Board of Commissioners will: • Act upon the project concept by either approving it or asking the Board of Education to amend the concept plan; + Instruct County staff to confirm the project's cost estimate and student capacity in accordance with the County's adopted School Construction Standards Reports along with student enrollment projections; • If the Board of Commissioners approves the project concept, the County Budget Director will prepare an agenda abstract and related capital project ordinance that provides funding for the concept and pre-planning phase of the project; • Appoint, by majority vote of the Board, either a Comrnissi entative that ~ project) and one staff representative, or two staff representatives, to partner ~ ~ on design with the school system as the plans develop; Possible is same ~ working • Instruct the County Manager to update the Commissioners on a So~utinn ;h the siting regular basis regarding the written information shared by the School s Superintendent. 6. Expenditure of Project Funds Funding for Project Planning - School systems will not expend or encumber for planning of any project until the Board of County Commissioners has approved the plan concept. Backg~°ound -For several years, the Board of Commissioners has approved a capital project ordinance entitled Planning for Future Projects for each school system. The creation of these ordinances enabled a system to expend a portion of their pay-as-you-go funds for planning during a project's conceptual stages. Once a project grew beyond the concept stages, systems requested the Commissioners to approve a "project specific" capital project ordinance allocating all funds anticipated to carry out the planned project. In turn, each district expended their monies up-front for planning, design, architect, construction, furniture and equipment. In return, the County reimbursed each District with all of the project-related expenditures up to the total project budget. With the changes implemented by the County Commissioners in June 1999, this process has changed. It is important to note that wiles a County approved capital project ordinance is in place (i.e. adopted by the County Conmussioners), that the County is Page 5 of 7 Policy on Planning and Funding School Capital Projects