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7 <br />DRAFT <br />Revised fallowing 8/17/00 task force meeting and includes Superintendents' comments <br />Revised <br />9/07/00 <br />• Instruct the Superintendent to update the County Manager, in writing, of the project's <br />progress at his/her monthly meetings with the County Manager. <br />• .Upon receipt of the memorandum from the Board of Education, the Board of <br />Commissioners will: <br />• Aet upon the project concept by either approving it or asking the Board of Education to <br />amend the concept plan; <br />• Instruct County staff to confirm the project's cost estimate and student capacity in <br />accordance with the County's adopted School Construction Standards Reports along <br />with student enrollment projections; <br />• If the Board of Commissioners approves the project concept, the County <br />Budget Director will prepare an agenda abstract and related capital project <br />ordinance that provides funding for the concept and pre-planning phase of <br />the project; <br />• .Appoint, by ma'ority vote of the Board, either a Commissioner <br />h ^' 6~ <br />_ _ representative ~h. <br />and one staff representative, or two staff - ~ <br />representatives, to partner with the school system as the plans ,,;, .:;.. re <br />develop; ~ ~~~-- <br />ei. <br />• Instruct the County Manager to update the Commissioners on a regular basis <br />regarding the written information shared by the School Superintendent. <br />6. Expenditure of Project Funds <br />Funding far Praject Planning -School systems will not expend or encumber for <br />planning of any project until the Soard of County Commissioners has approved the <br />plan concept. <br />Background -For several years, the Board of Commissioners has approved a capital project <br />ordinance entitled Planning for Future Projects for each school system. The creation of <br />these ordinances enabled a system to expend a portion of their pay-as-you-go funds for <br />planning during a project's conceptual stages. Once a project grew beyond the. concept <br />stages, systems requested the Commissioners to approve a "project specific" capital project. <br />ordinance allocating all funds anticipated to carry out the planned project. In turn, each <br />district expended their monies up-front for planning, design, architect, construction, <br />furniture and equipment. In return, the County reimbursed each District with all of the <br />project-related expenditures up to the total project budget. <br />With the changes implemented by the County Commissioners in June 1999, this process <br />has changed. Tt is important to note that unless a County approved capital project <br />ordinance is in place (i.e. adopted by the County Commissioners), that the County is <br />Page S of 7 <br />Policy on Planning and Fundine School Capital Proiects <br />