Agenda - 09-05-2000-8n - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2000 Action Age a Item No. ` SUBJECT: Bid Award: Tractor Scra er for Oran a Count Landfill DEPARTMENT: Purchasing and Landfill PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, ext 2652 Bid Tabulation Ga le Wilson, 968-2885 TELEPHONE NUMBERS: Hillsborough 732-8181 . Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a bid for a Tractor Scraper for the Orange County Regional Landfill. BACKGROUND: The Landfill equipment replacement policy calls for a new Tractor Scraper every six years. The replacement schedule calls for the replacement of one Tractor Scraper in the 2000-2001 fiscal year. The County's 1989 627E Cat Tractor Scraper has been identified as the specific unit to be replaced. Specifications were developed by staff that met the County's needs. Included in the bid call was the option for the vendors to take the surplus Tractor Scraper in as a "trade in". The bid call was advertised and bids were solicited from eleven vendors. Three bidders responded. Bids were evaluated by staff. Interstate Equipment Company of Cary, North Carolina submitted-th®~lowest responsible bid that was responsive. Their bid was for a Telex TS14G at a net delivered cost of $181,285.00. This includes afive-year power train warranty and a trade in allowance of $135,000 for the County's surplus 627E Cat Tractor Scraper. FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $181,285.00. Sufficient funds are allocated in the Solid Waste/Landfill Operations fund. RECOMMENDATION(S): The Manager recommends that the Board award the bid to Interstate Equipment Company of Cary, North Carolina in the amount of $181,285.00; and authorize the Purchasing Director to execute the necessary paperwork.