Agenda - 09-05-2000-8e - Laserfiche WebLink

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It : the specific responsibility of the Grantee to ensure that the Board(s) of County 5 C~--:~issianers aid any local government body with authority over the Grantee county or - - -- the ; urisdiction in which the facility or program is to be located approves of the use of a pa~cular site for any operations paid for in whole or in part by NCDOCCJPP funds. F~;-er, title to any property must be held as stated in III. K. above. IV. Operational Procedures A. County Policies In Effect: The Grantee county shall manage the grant funds and ensure that the grogram operation and all grant fund expenditures are carried out under the fiscal policies of ~:~ Grantee county, except where otherwise provided for in this contract. B. Implementation of Project Within Sixty Days: The Grantee agrees to implement 1\C~OCCJPP projects within sixty days following the grant contract effective date, except as ~-ovided belo«- or be subject to automatic cancellation of the grant.. An extension may be }uthorized if requested and justified in writing during the initial sixty-day period. Im~ementation includes hiring of staff or expenditure of funds as stated in the budget of an ap~:o~-ed NCDOCCJPP plan or application. C. Accounting Requirements: Grantee agrees to record all project costs following generally aaepted fund accounting procedures. A separate account number or cost recording system mu=~t separate all project costs from the Grantee's other or general expenditures. Adequate do:T.~mentation must be maintained for all project expenditures and commitment of funds. Sucb fmancial records and supporting documentation must be retained and available for audit pu. doses for three years following the end of the grant period. Adequate documentation is det?ned as follo~;-s for each major budget category: 1. Perso~anel: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the service(s) provided. Time Reports must be signed by the employee and supervisor. This requirement applies to all personnel paid from NCDOCCJPP grant funds. All salary increases must comply ~ti-ith CJPP policy and be approved as a part of the annual grant submission or in subsequent program budget amendment requests. 2. Contractual Services: For individual contractual service providers, documentation must include the signed contract, time and attendance reports showing time period, payment rate, hours per day and service(s) provided. Documentation must be signed by the contractual service provider and the project director. In case of organizations performing professional services, documentation must include a detailed billing indicating services performed or products delivered, payment rate consistent with contractual agreement, and approval by the project director. ;. Travel: Documentation must be detailed, to include date, destination, mileage, reason far travel, and itemization of expenses. Receipts for parking, tuition, registration, and lodging are required. Expense vouchers will include the signature of the employee and supervisor. Travel expenses shall not exceed those approved by the Grantee county. Travel in permanently assigned county vehicles purchased with CJPF funds must be documented on a travel log and kept available for reviewing during monitoring visits.