Agenda - 08-15-2000-8l - Laserfiche WebLink

Browse Search

Under certain circumstances, North Carolina General Statute 143-129 allows local governments to make purchases without a separate bidding procedure. This type of acquisition can be made from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the federal government or any federal agency; (2) the state of North Carolina or any agency or political subdivision of the state; or (3) any other state or agency or political subdivision of that state, if the contractor is willing to extend the same or more favorable price and other terms to the local government. This process is called "Piggy-Backing" a bid. Staff proposes to "piggy back" on the City of Boca Raton, Florida's bid for Records Management/ Jail Management Software which was awarded to Open Software Solutions, Inc. on August 28, 1999. Orange County would obtain the software at a cost of $157,600.00. Pursuant to the statute, Orange County advertised its intentions ten (10) days before this meeting. Orange County must award the "piggy back" of this RFP prior to August 28, 2000 in order to obtain this pricing. This software solution will be presented to the IT Committee on August 22, 2000 for their final approval. FINANCIAL IMPACT: The total cost of the software is $157,600. In addition it is anticipated that the County will spend an additional $17,650 for related hardware, bringing the total cost to $175,250. The County's Information Technology Capital Project Ordinance approved by the Board in June 2000 provides for the purchase of the software. During last fiscal year, the Sheriff s Department received unanticipated revenues of approximately $208,000 from the State for housing inmates. The Board approved using these revenues for two long-range capital initiatives directly benefiting the Sheriff sDepartment - construction of the planned Firearms Training Facility ($125,000) and purchase of this software ($116,000). Costs beyond $116,000 are funded with the County's portion of the one-half cent sales tax. No further action regarding the Information Technology Capital Project Ordinance is needed by the Board. RECOMMENDATION(S): The Manager recommends that the Board: • award the contract to Open Software Solutions, Inc. of Greensboro, North Carolina in the amount of $157,600.00, contingent upon final IT Committee approval, • approve the contract contingent upon Attorney and Staff review; and authorize the Chair to sign on behalf of the Board.