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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 15, 200q <br />Action Agenda <br />Item No. 8-1 <br />SUBJECT: Contract Award -Piggy Back of an RFP for Sheriffs Records Management/Jail <br />Management Software <br />DEPARTMENT: Purchasing, Sheriff, ~ PUBLIC HEARING: (Y/N) No <br />Information Systems <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />None Sheriff Pendergrass, 245-2909 <br />Dick Taylor, 245-2276 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 9G8-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a contract for the purchase of Sheriffs Records <br />Management/Jail Management Software. <br />BACKGROUND: The Sheriffs Department is in need of a new Records Management System. <br />A system was sought that would automate both records management and the Jail and also <br />provide standardized reports to the State and statistical data to the county. The functions of the <br />software that. would be acquired includes, but is not limited to; <br />• Master name index <br />• Arrests <br />• North Carolina Incident Based Reporting <br />• NC Pistol Permits <br />• NC Concealed Cany Weapons Module <br />• Civil matters <br />• Calls for service <br />• Property ~ Evidence Management <br />• On-Line Booking (intake) <br />• Mugshots <br />• Employee management (education, training, contact information, etc.) <br />A review of available systems revealed that Open Software Solutions, Inc. (OSSI) of <br />Greensboro, North Carolina provided the best solution. References for OSSI were checked and <br />several site visits were made to local jurisdictions who presently operate OSSI software. OSSI <br />also presented a thorough demonstration to staff. <br />