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,R <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 24, 2000 <br />Action Agenda <br />Item No. _~ <br />SUBJECT: Clarification on County Policy for Planning and Funding of School Capital <br />Projects <br />DEPARTMENT: County Manager/Budget PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Draft Policy <br />INFORMATION CONTACT: <br />John Link or Rod Visser, ext 2300 <br />Donna Dean, ext 2151 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To discuss a draft document that would clarify expectations of the Orange <br />County Board of Commissioners in collaborating with the Boards of Education in planning for <br />and implementing school capital projects. <br />BACKGROUND: At the March 29 CIP work session, the Board expressed its intent to convey <br />to the two school boards expectations regarding communication about, and review processes <br />associated with, school capital projects. The Board enumerated a number of points that should <br />be addressed in a written policy related to planning and funding school projects. <br />Staff drafted a proposed policy document intended to capture the most important points.to be <br />included in written communication to the two school boards. That draft has been revised in the <br />past few days to reflect changes suggested by individual commissioners. Courtesy copies of <br />this abstract and attached draft policy are being provided to the Superintendents, but there has <br />not been any formal solicitation from the two school systems regarding the proposed policy. <br />FINANCIAL IMPACT: There is no direct financial impact associated with discussion of the <br />draft document. However, the policy that the Board would ultimately approve regarding this <br />topic is intended to ensure that funds allocated for school capital projects will be expended in as <br />cost-effective a manner as possible. <br />RECOMMENDATION(S): The Manager recommends that the Board discuss the draft <br />document, and provide appropriate direction to the Manager and staff regarding the adoption of <br />a formal policy governing the issues addressed in the document. <br />